Construction Document Control Specialist

VIP Systems, Inc.; Florida; On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Competitive salary

Full-time, year-round employment

Paid holidays and PTO

Professional training and career dev.

Supportive, team-oriented environment

Advancement opportunities

Job summary

VIP Systems is seeking a Construction Document Coordinator to support the Project Management team by overseeing project documentation from pre construction through project closeout. This role ensures records are accurate, tracks revisions, and coordinates documentation across multiple active projects.

The ideal candidate thrives in a fast-paced construction environment, is highly organized, and understands the importance of document control for successful project execution.

Qualifications

• Minimum of 2 years of experience in construction document control, project coordination, project administration, or a similar role.
• Experience supporting electrical, low-voltage, or commercial construction projects is highly preferred.

Responsibilities

• Manage and organize project documentation across multiple active construction projects.
• Maintain current drawings, specifications, addenda, revision logs, and document registers.
• Upload and distribute project documents using Procore or other CM platforms.
• Prepare, submit, and track RFIs, submittals, shop drawings, and closeout documents.
• Coordinate documentation with project team members and stakeholders.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Multitasking

Bilingual English/Spanish

Tools

Procore

Microsoft Outlook

Microsoft Word

Excel

Adobe Acrobat

Job description

VIP Systems is seeking a Construction Document Coordinator to support the Project Management team by overseeing project documentation from pre construction through project closeout. This role ensures records are accurate, tracks revisions, and coordinates documentation across multiple active projects.

The ideal candidate thrives in a fast-paced construction environment, is highly organized, and understands the importance of document control for successful project execution.