Construction Administrative Assistant - PDS Tampa

Primoris Services Corporation; Tampa (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Weekly pay

Medical, Dental, Vision

401(k) match

ESPP

Tuition Reimbursement

Paid Time Off

Holidays

Employee Wellness

Job summary

Primoris Distribution Services seeks a Construction Administrative Assistant to support project management and field teams in Tampa. You will organize documents, track milestones, and coordinate meetings, site visits, and reports while maintaining professional communication with customers, subcontractors, and internal stakeholders.

The role requires a high school diploma, strong MS Office skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced construction

Qualifications

• High school diploma or equivalent is required.
• Experience in administrative roles in construction or field operations is a plus.
• Must be able to handle confidential information professionally.
• Proficiency with Microsoft Office Suite is required.

Responsibilities

• Provide administrative support to project managers, supervisors, and field personnel.
• Maintain and organize project documentation, permits, and records.
• Track milestones, deadlines, and status updates.
• Assist with project reports, scheduling, and meetings.
• Coordinate site visits and project-related appointments.
• Maintain databases, spreadsheets, and logs.
• Serve as a point of contact for customers, subcontractors, and vendors.
• Support safety compliance reporting and daily field paperwork.

Skills

Customer service

Verbal communication

Written communication

Prioritization

Detail-oriented

Issue resolution

Time management

Microsoft Office (Word, Excel, Outlook

Education

High school diploma or equivalent

Tools

Sunshine 811 (preferred)

Job description

## Construction Administrative Assistant - PDS TampaApplylocations: Orlando, FLtime type: Full timeposted on: Posted Todayjob requisition id: JR101368**Job Overview:**Primoris Distribution Services is seeking a highly organized and detail-oriented **Construction Administrative Assistant** to support our project management and field operations teams. This role is responsible for coordinating administrative functions, maintaining project documentation, assisting with reporting and scheduling activities, and ensuring the efficient day-to-day operation of construction projects.Our Tampa office is located at 6001 N 50th St, Tampa, FL 33610.The ideal candidate is proactive, organized, customer-focused, and capable of effectively managing multiple priorities in a fast-paced environment.**Key Responsibilities*** Provide administrative support to project managers, supervisors, and field personnel.* Maintain and organize project documentation, permits, correspondence, and records in both physical and electronic formats.* Track project milestones, deadlines, and status updates.* Assist with the preparation and distribution of project reports and documentation.* Coordinate meetings, site visits, and project-related appointments.* Update and maintain project databases, spreadsheets, and tracking logs.* Serve as a professional point of contact for customers, subcontractors, vendors, and internal stakeholders.* Assist with processing and tracking daily field paperwork and related administrative activities.* Support project closeout activities and document collection.* Maintain office organization and filing systems for efficient document retrieval.* Manage office supplies and coordinate maintenance of office equipment.* Provide administrative support for safety compliance and reporting activities as needed.**Qualifications****Required Skills*** Excellent customer service skills, both in person and over the phone.* Strong verbal and written communication abilities.* Ability to prioritize work and manage multiple tasks simultaneously.* Strong attention to detail and organizational skills.* Ability to identify issues and assist with timely resolution.* Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.* Ability to maintain confidentiality and handle sensitive information professionally.* Strong time management skills and the ability to consistently meet deadlines.* Adaptability in a dynamic environment with changing priorities.**Education & Experience*** High school diploma or equivalent required.* Previous administrative, construction administration, project coordination, or office support experience preferred.* Intermediate computer proficiency required.* Experience working in a construction, utility, engineering, or field operations environment is a plus.* Working knowledge of Sunshine 811, including submitting and coordinating locate requests (preferred).#LI-AB1**Company Overview:**Primoris Gas Operations, which consist of companies such as Q3 Contracting, ARB, Primoris Distribution Services, Snelson and Pipejacking Trenchless, has over 60 years of experience working in the natural gas distribution industry. Over this time, we have maintained numerous customer relationships spanning more than two decades. Providing a safe environment, quality workmanship, and exceptional value to our customers is the foremost focus of our operations.**Benefits:*** Competitive compensation paid weekly.* Best-in-class; Medical, Dental, Vision, and LTD/STD.* 401(k) with company match, vested day-one.* Employee Stock Purchase Plan [ESPP].* Tuition Reimbursement.* Paid Time Off, Holiday Pay, and Community Service Paid Time Off.* Pet Coverage "For our Furry Friends"* Legal Assistance Coverage* Award winning safety programs.* Overtime opportunities.* Growth Opportunities.* And more.**EEO Statement**We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.**Agency Statement**We are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR.**Equal Opportunity Employer**This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.# **Power Your Potential.**As a premier specialty contractor, we deliver critical infrastructure services to the utility and energy markets throughout the United States and Canada. We’re proud to provide unmatched value to our clients, a safe work environment to our employees, and innovation to our communities.When you’re part of our team, the opportunities are endless. From career advancement to worldclass benefits, we value, safeguard, invest in, and motivate our employees as we build the future, together. Join us today!