Construction Administrative Assistant - PDS Tampa

Primoris Distribution Services, Inc; Tampa (FL); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Tuition Reimbursement

Paid Time Off & Holidays

Overtime opportunities

Growth opportunities

Job summary

Primoris Distribution Services, Inc. in Tampa, FL, is seeking a Construction Administrative Assistant to support our project management and field operations teams.

This role coordinates administrative functions, maintains project documentation, and assists with reporting, scheduling, and day-to-day construction activities. The ideal candidate is proactive, organized, customer-focused, and able to manage multiple priorities in a fast-paced environment, serving as a professional contact for

Qualifications

• High school diploma or equivalent required.
• Experience in administrative, construction administration, project coordination, or office support preferred.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook) and intermediate computer skills.

Responsibilities

• Provide administrative support to project managers, supervisors, and field personnel.
• Maintain and organize project documentation and records in physical and electronic formats.
• Track project milestones, deadlines, and status updates; assist with reporting.
• Coordinate meetings, site visits, and project-related appointments.
• Update and maintain project databases, spreadsheets, and tracking logs.
• Serve as a professional point of contact for customers, subcontractors, vendors, and internal stakeholders.
• Assist with processing and tracking daily field paperwork and related administrative activities.
• Support project closeout activities and document collection.
• Maintain office organization and filing systems for efficient retrieval.
• Manage office supplies and coordinate maintenance of office equipment.
• Provide administrative support for safety compliance and reporting as needed.

Skills

Excellent customer service

Strong verbal communication

Strong written communication

Prioritization & multitasking

Attention to detail

Time management

Confidentiality

Adaptability

Education

High school diploma or equivalent

Tools

Word

Excel

Outlook

Job description

Job Overview:Primoris Distribution Services is seeking a highly organized and detail-oriented Construction Administrative Assistant to support our project management and field operations teams. This role is responsible for coordinating administrative functions, maintaining project documentation, assisting with reporting and scheduling activities, and ensuring the efficient day-to-day operation of construction projects.Our Tampa office is located at 6001 N 50th St, Tampa, FL 33610.The ideal candidate is proactive, organized, customer-focused, and capable of effectively managing multiple priorities in a fast-paced environment.Key ResponsibilitiesProvide administrative support to project managers, supervisors, and field personnel.Maintain and organize project documentation, permits, correspondence, and records in both physical and electronic formats.Track project milestones, deadlines, and status updates.Assist with the preparation and distribution of project reports and documentation.Coordinate meetings, site visits, and project-related appointments.Update and maintain project databases, spreadsheets, and tracking logs.Serve as a professional point of contact for customers, subcontractors, vendors, and internal stakeholders.Assist with processing and tracking daily field paperwork and related administrative activities.Support project closeout activities and document collection.Maintain office organization and filing systems for efficient document retrieval.Manage office supplies and coordinate maintenance of office equipment.Provide administrative support for safety compliance and reporting activities as needed.QualificationsRequired SkillsExcellent customer service skills, both in person and over the phone.Strong verbal and written communication abilities.Ability to prioritize work and manage multiple tasks simultaneously.Strong attention to detail and organizational skills.Ability to identify issues and assist with timely resolution.Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.Ability to maintain confidentiality and handle sensitive information professionally.Strong time management skills and the ability to consistently meet deadlines.Adaptability in a dynamic environment with changing priorities.Education & ExperienceHigh school diploma or equivalent required.Previous administrative, construction administration, project coordination, or office support experience preferred.Intermediate computer proficiency required.Experience working in a construction, utility, engineering, or field operations environment is a plus.Working knowledge of Sunshine 811, including submitting and coordinating locate requests (preferred).#LI-AB1Company Overview:Primoris Gas Operations, which consist of companies such as Q3 Contracting, ARB, Primoris Distribution Services, Snelson and Pipejacking Trenchless, has over 60 years of experience working in the natural gas distribution industry. Over this time, we have maintained numerous customer relationships spanning more than two decades. Providing a safe environment, quality workmanship, and exceptional value to our customers is the foremost focus of our operations.Benefits:Competitive compensation paid weekly.Best-in-class; Medical, Dental, Vision, and LTD/STD.401(k) with company match, vested day-one.Employee Stock Purchase Plan [ESPP].Tuition Reimbursement.Paid Time Off, Holiday Pay, and Community Service Paid Time Off.Pet Coverage "For our Furry Friends"Legal Assistance CoverageAward winning safety programs.Overtime opportunities.Growth Opportunities.And more.EEO StatementWe are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.Agency StatementWe are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR.Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.