Construction Admin & Bids Specialist (Onsite)

The Contractor Consultants; Arlington Heights (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Weekly pay with bonuses

401(k) retirement savings

Medical, dental, and HSA options

Life and disability insurance

Generous paid time off

Training opportunities

Team events

Job summary

Osman Construction Corporation is seeking an Administrative Assistant to support commercial construction operations in Arlington Heights, IL. You will assist project managers, estimators, subcontractors, and leadership to keep bidding and documentation workflows organized and moving forward, onsite full-time.

The role requires at least 3 years of administrative experience in a construction setting, proficiency with MS Office, and familiarity with Procore or BuildingConnected.

Qualifications

• 3+ years of administrative experience in construction or related contractor environment.
• Experience supporting a general contractor or construction project team.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience using Procore or BuildingConnected or similar tools.
• Experience organizing time-sensitive project documents and coordinating with stakeholders.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced office.
• Willingness to work onsite full-time in Arlington Heights.

Responsibilities

• Assist estimating and project-management teams with distributing bid documents and information.
• Contact subcontractors regarding bid opportunities and follow up on responses.
• Collect, track, and organize subcontractor bids and documentation.
• Manage and organize project records (contracts, purchase orders, COIs, warranties, closeout docs).
• Monitor COIs and follow up on expired/missing documentation.
• Enter and organize data in Procore, BuildingConnected, and other CM systems.
• Coordinate routine communication among PMs, subcontractors, architects, clients and field staff.
• Maintain electronic and physical filing systems.
• Track deadlines and follow up on approvals and action items.
• Provide admin support across departments as needed.

Skills

Administrative experience

General contractor support

MS Office (Word/Excel/Outlook)

Construction-management software

Document management

Written and verbal communication

Attention to detail

Multitasking

Onsite work

Education

Associate degree in business administration/construction management

Tools

Procore

BuildingConnected

Job description

Osman Construction Corporation is seeking an Administrative Assistant to support commercial construction operations in Arlington Heights, IL. You will assist project managers, estimators, subcontractors, and leadership to keep bidding and documentation workflows organized and moving forward, onsite full-time.

The role requires at least 3 years of administrative experience in a construction setting, proficiency with MS Office, and familiarity with Procore or BuildingConnected.