Administrative Assistant - Construction Office

The Contractor Consultants; Arlington Heights (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Weekly pay with bonuses

401(k) retirement savings

Medical, dental, and HSA options

Life and disability insurance

Generous paid time off

Training opportunities

Team events

Job summary

Osman Construction Corporation is seeking an Administrative Assistant to support commercial construction operations in Arlington Heights, IL. You will assist project managers, estimators, subcontractors, and leadership to keep bidding and documentation workflows organized and moving forward, onsite full-time.

The role requires at least 3 years of administrative experience in a construction setting, proficiency with MS Office, and familiarity with Procore or BuildingConnected.

Qualifications

• 3+ years of administrative experience in construction or related contractor environment.
• Experience supporting a general contractor or construction project team.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience using Procore or BuildingConnected or similar tools.
• Experience organizing time-sensitive project documents and coordinating with stakeholders.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced office.
• Willingness to work onsite full-time in Arlington Heights.

Responsibilities

• Assist estimating and project-management teams with distributing bid documents and information.
• Contact subcontractors regarding bid opportunities and follow up on responses.
• Collect, track, and organize subcontractor bids and documentation.
• Manage and organize project records (contracts, purchase orders, COIs, warranties, closeout docs).
• Monitor COIs and follow up on expired/missing documentation.
• Enter and organize data in Procore, BuildingConnected, and other CM systems.
• Coordinate routine communication among PMs, subcontractors, architects, clients and field staff.
• Maintain electronic and physical filing systems.
• Track deadlines and follow up on approvals and action items.
• Provide admin support across departments as needed.

Skills

Administrative experience

General contractor support

MS Office (Word/Excel/Outlook)

Construction-management software

Document management

Written and verbal communication

Attention to detail

Multitasking

Onsite work

Education

Associate degree in business administration/construction management

Tools

Procore

BuildingConnected

Job description

Administrative Assistant – Support Dynamic Commercial Construction Projects with Osman Construction Corporation

Job Overview

• Company: Osman Construction Corporation
• Salary/Pay Rate: $45,000 - $65,000+ per year plus performance-based bonus
• Location: Arlington Heights, IL
• Job/Employment Type: Full Time
• Project Scope: Commercial Construction
• Mandatory Licences & Certifications: None Required

The Opportunity

Osman Construction Corporation is seeking a dependable and detail-oriented Administrative Assistant to support our commercial construction operations in Arlington Heights.

You will work closely with project managers, estimators, subcontractors and office leadership to keep bidding, insurance and project-document workflows organized and moving forward. This is an onsite opportunity for an administrative professional who understands the pace and documentation requirements of a commercial general contractor and can manage multiple priorities with accuracy and follow-through.

How You Will Make An Impact

• Assist estimating and project-management teams with distributing bid documents and project information.
• Contact subcontractors regarding bid opportunities and follow up on outstanding responses.
• Collect, track and organize subcontractor bids and related documentation.
• Manage and organize project records, including contracts, purchase orders, certificates of insurance, warranty packages and closeout documents.
• Monitor subcontractor certificates of insurance and follow up on expired or missing documentation.
• Enter, update and organize information in Procore, BuildingConnected and other construction-management systems.
• Coordinate routine communication among project managers, subcontractors, architects, clients and field personnel.
• Maintain accurate electronic and physical filing systems.
• Track deadlines and follow up on outstanding documents, approvals and action items.
• Provide administrative support across multiple departments as business needs require.

Required Qualifications & Experience

• 3+ years of administrative experience in construction or a closely related contractor environment.
• Experience supporting a general contractor, subcontractor or construction project team.
• Proficiency in Microsoft Office, including Word, Excel and Outlook.
• Experience using Procore, BuildingConnected or comparable construction-management software.
• Experience organizing time-sensitive project documents and following up with internal and external stakeholders.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and competing deadlines in a fast-paced office.
• Ability to work onsite full time in Arlington Heights.

Preferred Qualifications And Experience

• Administrative experience with a commercial general contractor.
• Experience supporting multimillion-dollar commercial construction projects.
• Experience managing contracts, purchase orders, certificates of insurance, bid documentation or warranty packages.
• Associate degree in business administration, construction management or a related field.
• Strong research and basic information-technology troubleshooting skills

Compensation & Benefits

• Weekly pay cycle with performance-based project completion bonuses.
• 401(k) retirement savings program.
• Comprehensive medical, dental, and health savings account (HSA) options.
• Life and disability insurance coverage.
• Generous paid time off covering holidays, vacation, and sick leave.
• Paid safety, technical, and manufacturer training opportunities.
• Engaging company events and team-building activities.

About Us

Osman Construction Corporation is a premier commercial general contractor based in Arlington Heights, IL. We operate on the principles of accountability, merit-based advancement, and open-door communication with management.

Osman Construction Corporation is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.