Construction Admin Assistant - Scheduling & Client Support

Barnard Construction Company, Inc.; Bozeman (MT); On-site; USD 36,000 - 48,000; Full time

Job summary

Barnard Construction Company, Inc. in Bozeman, MT is seeking an administrative support professional to handle front-desk duties and general office tasks. The role includes answering phones, greeting visitors, arranging travel, and supporting home office departments.

Candidates should demonstrate strong communication, multitasking ability, and reliability. Proficiency with MS Office is preferred, and the position offers opportunities to participate in company events and cross-functional projects.

Qualifications

• Experience using a multi-line phone system and screening communications.
• Strong written and verbal communication abilities for internal/external stakeholders.
• Proficient with Microsoft Office (Excel and Word) and standard office software.

Responsibilities

• Answer, screen and transfer inbound phone calls.
• Receive and direct visitors and guests to appropriate personnel.
• Handle daily shipments (UPS, FEDEX, USPS) and postal tasks.
• Order office supplies and maintain inventory.
• Schedule employee travel and accommodations as needed.
• Provide administrative support to home office departments.
• Assist with company events and project tasks as requested.
• Support filing and organizational tasks as needed.

Skills

Phone system proficiency

Relationship building

Customer service

Oral and written communication

Multitasking with attention to detail

Dependable and punctual

Cross-functional teamwork

MS Office (Excel & Word)

Self-motivation

Job description

Barnard Construction Company, Inc. in Bozeman, MT is seeking an administrative support professional to handle front-desk duties and general office tasks. The role includes answering phones, greeting visitors, arranging travel, and supporting home office departments.

Candidates should demonstrate strong communication, multitasking ability, and reliability. Proficiency with MS Office is preferred, and the position offers opportunities to participate in company events and cross-functional projects.