Administrative Assistant - Cross-Functional Scheduling

Barnard Inc; Bozeman (MT); On-site; USD 36,000 - 48,000; Full time

Job summary

Barnard Construction Company, Inc. in Bozeman, Montana seeks an administrative professional to handle screening of calls, visitor reception, mail and shipments, supply ordering, and travel arrangements. You will support multiple departments and assist with events and filing as needed.

The role requires strong communication, customer service, and organizational skills, with proficiency in Microsoft Office. This on-site position offers reliable hours and a collaborative work environment at a

Qualifications

• Experience using a multi-line phone system.
• Ability to establish and maintain effective working relationships.
• Strong customer service skills.
• Strong oral and written communication skills.
• Ability to multitask with attention to detail.
• Dependable and punctual.
• Experience working on cross functional teams.
• Proficient with Microsoft Office products, specifically Microsoft Excel and Word.
• Strong self-motivation.

Responsibilities

• Answer, screen and transfer inbound phone calls
• Receive and direct visitors and guests
• Handle daily UPS, FEDEX and USPS shipments
• Order office supplies
• Schedule employee travel (flights, hotels, rental cars)
• Provide administrative support to home office departments
• Assist with company events and complete projects as requested
• Help with filing as needed

Skills

Phone system experience

Relationship building

Customer service

Oral and written communication

Multitasking

Dependable and punctual

Cross-functional teamwork

Microsoft Office

Self-motivation

Tools

Microsoft Office

Job description

Barnard Construction Company, Inc. in Bozeman, Montana seeks an administrative professional to handle screening of calls, visitor reception, mail and shipments, supply ordering, and travel arrangements. You will support multiple departments and assist with events and filing as needed.

The role requires strong communication, customer service, and organizational skills, with proficiency in Microsoft Office. This on-site position offers reliable hours and a collaborative work environment at a