Administrative Assistant & Office Coordinator

Barnard Construction; Bozeman (MT); On-site; USD 35,000 - 48,000; Full time

Job summary

Barnard Construction Company, Inc. in Bozeman, Montana seeks an Administrative Assistant to support home office and project teams. The role requires strong organizational and communication skills and proficiency with Microsoft Office.

The position involves answering phones, greeting visitors, coordinating shipments and travel, and assisting with events and general administrative tasks. This is a full-time on-site role in Bozeman.

Qualifications

• Experience using a multi-line phone system and screening communications.
• Ability to establish and maintain effective working relationships.
• Strong customer service and communication skills.
• Ability to multitask with attention to detail.
• Punctual and dependable.
• Experience working on cross-functional teams.
• Proficient with Microsoft Excel and Word.
• Strong self-motivation.

Responsibilities

• Answer, screen and transfer inbound phone calls.
• Receive and direct visitors and guests.
• Handle daily UPS, FEDEX and USPS shipments.
• Order office supplies.
• Schedule employee travel (flights, hotels, rental cars).
• Provide administrative support to home office departments.
• Assist with company events and complete projects as requested.
• Help with filing as needed.

Skills

Multiline phone system

Relationship management

Customer service

Communication skills

Attention to detail

Dependable and punctual

Cross-functional teamwork

Microsoft Excel

Microsoft Word

Tools

Microsoft Excel

Microsoft Word

Job description

Barnard Construction Company, Inc. in Bozeman, Montana seeks an Administrative Assistant to support home office and project teams. The role requires strong organizational and communication skills and proficiency with Microsoft Office.

The position involves answering phones, greeting visitors, coordinating shipments and travel, and assisting with events and general administrative tasks. This is a full-time on-site role in Bozeman.