Administrative Assistant

Barnard Construction Company, Inc.; Bozeman (MT); On-site; USD 36,000 - 48,000; Full time

Job summary

Barnard Construction Company, Inc. in Bozeman, MT is seeking an administrative support professional to handle front-desk duties and general office tasks. The role includes answering phones, greeting visitors, arranging travel, and supporting home office departments.

Candidates should demonstrate strong communication, multitasking ability, and reliability. Proficiency with MS Office is preferred, and the position offers opportunities to participate in company events and cross-functional projects.

Qualifications

• Experience using a multi-line phone system and screening communications.
• Strong written and verbal communication abilities for internal/external stakeholders.
• Proficient with Microsoft Office (Excel and Word) and standard office software.

Responsibilities

• Answer, screen and transfer inbound phone calls.
• Receive and direct visitors and guests to appropriate personnel.
• Handle daily shipments (UPS, FEDEX, USPS) and postal tasks.
• Order office supplies and maintain inventory.
• Schedule employee travel and accommodations as needed.
• Provide administrative support to home office departments.
• Assist with company events and project tasks as requested.
• Support filing and organizational tasks as needed.

Skills

Phone system proficiency

Relationship building

Customer service

Oral and written communication

Multitasking with attention to detail

Dependable and punctual

Cross-functional teamwork

MS Office (Excel & Word)

Self-motivation

Job description

Overview

Barnard Construction Company, Inc., based in Bozeman, Montana, is a heavy-civil construction company with projects underway across North America. Barnard is ranked by Engineering News-Record, a leading construction industry periodical, as one of the nation’s Top 400 civil contractors. We specialize in dam construction and rehabilitation, power transmission and distribution, tunneling, inland marine, oil, gas, utility, and sewer and water pipeline projects. We offer competitive compensation, a generous health plan, and challenging career opportunities with a financially solid company. Barnard’s people are the reason for the success of the company. Our reputation attracts the highest quality personnel, people who are committed to producing projects that set a standard for excellence. At Barnard, we build the riskiest, most difficult, complex jobs we can find and we hire people who thrive on tough work and demanding opportunities.

Qualifications

• Experience using a multi-line phone system, with the ability to screen communications based on predetermined guidelines
• Ability to establish and maintain effective working relationships
• Strong customer service skills
• Strong oral and written communication skills
• Ability to multitask with attention to detail
• Dependable and punctual
• Experience working on cross functional teams
• Proficient with Microsoft Office products, specifically Microsoft Excel and Word
• Strong self-motivation

Responsibilities

• Answer, screen and transfer inbound phone calls
• Receive and direct visitors and guests
• Handle daily UPS, FEDEX and USPS shipments
• Order office supplies
• Schedule employee travel (flights, hotels, rental cars)
• Provide administrative support to home office departments
• Assist with company events and complete projects as requested
• Help with filing as needed

Equal Opportunity Employer Veterans/Disabled, E-Verify Employer