Administrative Assistant

Barnard Inc; Bozeman (MT); On-site; USD 36,000 - 48,000; Full time

Job summary

Barnard Construction Company, Inc. in Bozeman, Montana seeks an administrative professional to handle screening of calls, visitor reception, mail and shipments, supply ordering, and travel arrangements. You will support multiple departments and assist with events and filing as needed.

The role requires strong communication, customer service, and organizational skills, with proficiency in Microsoft Office. This on-site position offers reliable hours and a collaborative work environment at a

Qualifications

• Experience using a multi-line phone system.
• Ability to establish and maintain effective working relationships.
• Strong customer service skills.
• Strong oral and written communication skills.
• Ability to multitask with attention to detail.
• Dependable and punctual.
• Experience working on cross functional teams.
• Proficient with Microsoft Office products, specifically Microsoft Excel and Word.
• Strong self-motivation.

Responsibilities

• Answer, screen and transfer inbound phone calls
• Receive and direct visitors and guests
• Handle daily UPS, FEDEX and USPS shipments
• Order office supplies
• Schedule employee travel (flights, hotels, rental cars)
• Provide administrative support to home office departments
• Assist with company events and complete projects as requested
• Help with filing as needed

Skills

Phone system experience

Relationship building

Customer service

Oral and written communication

Multitasking

Dependable and punctual

Cross-functional teamwork

Microsoft Office

Self-motivation

Tools

Microsoft Office

Job description

Overview

Barnard Construction Company, Inc., based in Bozeman, Montana, is a heavy-civil construction company with projects underway across North America. Barnard is ranked by Engineering News-Record, a leading construction industry periodical, as one of the nation’s Top 400 civil contractors. We specialize in dam construction and rehabilitation, power transmission and distribution, tunneling, inland marine, oil, gas, utility, and sewer and water pipeline projects. We offer competitive compensation, a generous health plan, and challenging career opportunities with a financially solid company. Barnard’s people are the reason for the success of the company. Our reputation attracts the highest quality personnel, people who are committed to producing projects that set a standard for excellence. At Barnard, we build the riskiest, most difficult, complex jobs we can find and we hire people who thrive on tough work and demanding opportunities.

Qualifications

• Experience using a multi-line phone system, with the ability to screen communications based on predetermined guidelines
• Ability to establish and maintain effective working relationships
• Strong customer service skills
• Strong oral and written communication skills
• Ability to multitask with attention to detail
• Dependable and punctual
• Experience working on cross functional teams
• Proficient with Microsoft Office products, specifically Microsoft Excel and Word
• Strong self-motivation

Responsibilities

• Answer, screen and transfer inbound phone calls
• Receive and direct visitors and guests
• Handle daily UPS, FEDEX and USPS shipments
• Order office supplies
• Schedule employee travel (flights, hotels, rental cars)
• Provide administrative support to home office departments
• Assist with company events and complete projects as requested
• Help with filing as needed

Equal Opportunity Employer Veterans/Disabled, E-Verify Employer