Administrative Assistant — Cross-Functional Support

Barnard Construction Company, Inc.; Story (MT); On-site; USD 38,000 - 48,000; Full time

Job summary

Barnard Construction Company, Inc., based in Bozeman, Montana, is seeking an administrative professional to support home office departments and coordinate office operations. You will answer calls, screen visitors, process shipments, and manage supplies to keep the office running smoothly.

This role requires strong communication, organization, and multitasking abilities, with attention to detail and punctuality.

Qualifications

• Experience using a multi-line phone system and screening communications.
• Ability to establish and maintain effective working relationships.
• Strong customer service skills.
• Strong oral and written communication skills.
• Ability to multitask with attention to detail.
• Dependable and punctual.
• Experience working on cross-functional teams.
• Proficient with Microsoft Office products, specifically Excel and Word.
• Strong self-motivation.

Responsibilities

• Answer, screen and transfer inbound phone calls.
• Receive and direct visitors and guests.
• Handle daily UPS, FEDEX and USPS shipments.
• Order office supplies.
• Schedule employee travel (flights, hotels, rental cars).
• Provide administrative support to home office departments.
• Assist with company events and complete projects as requested.
• Help with filing as needed.

Skills

Multi-line phone system

Relationship building

Customer service

Oral and written communication

Attention to detail

Dependable

Cross-functional teamwork

Microsoft Office

Self-motivation

Tools

Microsoft Office

Job description

Barnard Construction Company, Inc., based in Bozeman, Montana, is seeking an administrative professional to support home office departments and coordinate office operations. You will answer calls, screen visitors, process shipments, and manage supplies to keep the office running smoothly.

This role requires strong communication, organization, and multitasking abilities, with attention to detail and punctuality.