Administrative Assistant

Barnard; Bozeman (MT); On-site; USD 38,000 - 52,000; Full time

Job summary

Barnard Construction Company, Inc. in Bozeman, Montana seeks an organized administrative professional to support home office operations. You will manage a multi-line phone system, screen inquiries, greet visitors, process shipments, and coordinate travel arrangements.

This role partners with cross-functional teams, provides essential office supplies, events support, and filing help, contributing to smooth daily operations in a fast-paced construction environment.

Qualifications

• Experience using a multi-line phone system and screening communications.
• Ability to establish and maintain effective working relationships.
• Strong customer service skills.
• Strong oral and written communication skills.
• Ability to multitask with attention to detail.
• Dependable and punctual.
• Experience working on cross-functional teams.
• Proficient with Microsoft Excel and Word.
• Strong self-motivation.

Responsibilities

• Answer, screen and transfer inbound phone calls.
• Receive and direct visitors and guests.
• Handle daily UPS, FEDEX and USPS shipments.
• Order office supplies.
• Schedule employee travel (flights, hotels, rental cars).
• Provide administrative support to home office departments.
• Assist with company events and complete projects as requested.
• Help with filing as needed.

Skills

Phone system experience

Customer service

Oral and written communication

Multitasking

Dependable and punctual

Cross-functional teamwork

Microsoft Excel

Microsoft Word

Self-motivation

Relationship building

Tools

Microsoft Office

Job description

Overview

Barnard Construction Company, Inc., based in Bozeman, Montana, is a heavy-civil construction company with projects underway across North America. Barnard is ranked by Engineering News-Record , a leading construction industry periodical, as one of the nation’s Top 400 civil contractors. We specialize in dam construction and rehabilitation, power transmission and distribution, tunneling, inland marine, oil, gas, utility, and sewer and water pipeline projects. We offer competitive compensation, a generous health plan, and challenging career opportunities with a financially solid company. Barnard’s people are the reason for the success of the company. Our reputation attracts the highest quality personnel, people who are committed to producing projects that set a standard for excellence. At Barnard, we build the riskiest, most difficult, complex jobs we can find and we hire people who thrive on tough work and demanding opportunities.

Qualifications

• Experience using a multi-line phone system, with the ability to screen communications based on predetermined guidelines
• Ability to establish and maintain effective working relationships
• Strong customer service skills
• Strong oral and written communication skills
• Ability to multitask with attention to detail
• Dependable and punctual
• Experience working on cross functional teams
• Proficient with Microsoft Office products, specifically Microsoft Excel and Word
• Strong self-motivation

Responsibilities

• Answer, screen and transfer inbound phone calls
• Receive and direct visitors and guests
• Handle daily UPS, FEDEX and USPS shipments
• Order office supplies
• Schedule employee travel (flights, hotels, rental cars)
• Provide administrative support to home office departments
• Assist with company events and complete projects as requested
• Help with filing as needed

Equal Opportunity Employer Veterans/Disabled, E-Verify Employer