Construction Admin Assistant: QuickBooks Pro & Scheduling

AllSearch Professional Staffing, Inc.; Collingdale (Delaware County); On-site; USD 17,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401k retirement plan

Paid vacation

Job summary

AllSearch Professional Staffing, Inc. is seeking an Administrative Assistant to support daily office operations for a construction services client in Collingdale, PA. The role includes service scheduling, customer communications, invoicing, and records management.

Requirements include at least 2 years of QuickBooks Desktop experience and proficiency with Word, Excel, and Outlook. Compensation offers base pay up to $20/hour plus medical, dental, 401k, and paid vacation.

Qualifications

• 2+ years of recent QuickBooks Desktop experience required.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Background in administrative assistance, customer service, or service coordination.

Responsibilities

• Answer and direct incoming phone calls and respond to customer inquiries.
• Coordinate daily scheduling, service appointments, and dispatch field personnel.
• Communicate with customers, technicians, and office staff about requests and updates.
• Perform data entry, filing, document management, and recordkeeping.
• Use QuickBooks Desktop for invoicing and customer/financial records.
• Prepare documents and spreadsheets using Word, Excel, and Outlook.
• Track service requests, job status, and outstanding work orders.
• Assist with customer follow-up and general office operations.
• Support additional administrative and office functions as needed.

Skills

Customer service

Office administration

Service coordination

Tools

QuickBooks Desktop

Microsoft Word

Excel

Outlook

Job description

AllSearch Professional Staffing, Inc. is seeking an Administrative Assistant to support daily office operations for a construction services client in Collingdale, PA. The role includes service scheduling, customer communications, invoicing, and records management.

Requirements include at least 2 years of QuickBooks Desktop experience and proficiency with Word, Excel, and Outlook. Compensation offers base pay up to $20/hour plus medical, dental, 401k, and paid vacation.