Administrative Assistant Construction Services Base Salary to 2000hour Collingdale PA

AllSearch Professional Staffing, Inc.; Collingdale (Delaware County); On-site; USD 17,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401k retirement plan

Paid vacation

Job summary

AllSearch Professional Staffing, Inc. is seeking an Administrative Assistant to support daily office operations for a construction services client in Collingdale, PA. The role includes service scheduling, customer communications, invoicing, and records management.

Requirements include at least 2 years of QuickBooks Desktop experience and proficiency with Word, Excel, and Outlook. Compensation offers base pay up to $20/hour plus medical, dental, 401k, and paid vacation.

Qualifications

• 2+ years of recent QuickBooks Desktop experience required.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Background in administrative assistance, customer service, or service coordination.

Responsibilities

• Answer and direct incoming phone calls and respond to customer inquiries.
• Coordinate daily scheduling, service appointments, and dispatch field personnel.
• Communicate with customers, technicians, and office staff about requests and updates.
• Perform data entry, filing, document management, and recordkeeping.
• Use QuickBooks Desktop for invoicing and customer/financial records.
• Prepare documents and spreadsheets using Word, Excel, and Outlook.
• Track service requests, job status, and outstanding work orders.
• Assist with customer follow-up and general office operations.
• Support additional administrative and office functions as needed.

Skills

Customer service

Office administration

Service coordination

Tools

QuickBooks Desktop

Microsoft Word

Excel

Outlook

Job description

Administrative Assistant - Construction Services - Base Salary to 20.00/hour - Collingdale, PA

• Our client, a well-established construction and service company, is seeking an Administrative Assistant to support daily office operations, service scheduling, customer communications, invoicing, and administrative recordkeeping. This position requires at least 2 years of recent QuickBooks Desktop experience and a background in office administration, customer service, or service coordination.

Responsibilities:

• Answer and direct incoming phone calls and respond to customer inquiries.
• Coordinate daily scheduling, service appointments, and dispatch of field service personnel.
• Communicate with customers, technicians, and office personnel regarding service requests, appointment confirmations, and scheduling updates.
• Perform administrative duties, including data entry, filing, document management, and recordkeeping.
• Use QuickBooks Desktop for invoicing, accounting-related data entry, and maintaining customer and financial records.
• Prepare, update, and maintain documents, spreadsheets, and correspondence using Microsoft Word, Excel, and Outlook.
• Track service requests, job status, scheduling changes, and outstanding work orders.
• Assist with customer follow-up, service coordination, and general office operations.
• Support additional administrative and office functions as needed.

Qualifications:

• 2+ years of recent QuickBooks Desktop experience required.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Previous experience in administrative assistance, customer service, or office administration.

Compensation:

• Base salary (paid hourly) up to 20.00/hour
• Medical insurance
• Dental insurance
• 401k retirement plan
• Paid vacation