Administrative Assistant II - Construction (Medical Office Assistant / Scheduling Specialist / Patient Services Coordinator)

Augusta Health Brand; Fishersville (VA); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Comprehensive insurance

Retirement plans

Generous paid time off

Career development

Tuition reimbursement

Free onsite parking

Shift differentials

Employee discounts

Job summary

Augusta Health is seeking an Administrative Assistant II to support the Construction Department in Fishersville, VA. This role performs a broad range of secretarial, clerical, and project documentation duties to help keep construction initiatives on track.

The position requires strong Microsoft Office skills, calendar management, travel coordination, and budget tracking in Procore, with a minimum of 3 years in an administrative role within a construction setting.

Qualifications

• Education: High School Diploma or Equivalent.
• Experience: Minimum of 3 years as an administrative assistant in a construction office.
• Eligibility to work in the United States and Virginia employment requirements.
• Proficiency in Microsoft Office (Outlook, Word, Excel, Publisher, PowerPoint).

Responsibilities

• Provides secretarial and clerical support for the Construction Department.
• Manages Directors' calendars and coordinates meetings.
• Coordinates remote meetings (Teams) and room reservations, catering, and AV.
• Prepares meeting minutes and agendas; distributes notes.
• Handles travel arrangements, registrations, and reimbursement requests.
• Codes invoices for payments and tracks budget in Procore.
• Collaborates with Purchasing and Finance to reconcile project spend.
• Maintains documentation and files for easy access.

Skills

Microsoft Office

Time management

Communication

Multitasking

Organizational skills

Education

High School Diploma or Equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Publisher

Job description

Administrative Assistant II - Construction (Medical Office Assistant / Scheduling Specialist / Patient Services Coordinator)

Job Category: Business Admin

Requisition Number: ADMIN014056

• Posted : September 25, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Fishersville, VA 22939, USA

• Pay or shift range: $18.31 USD to $25.27 USD
  The pay range reflects the current compensation range for this position at the time of posting. Individual offers are determined based on directly related experience, skills, education, internal equity, and other job-related factors. Not all candidates will qualify for the upper end of the posted range.

Description

Overview

At Augusta Health, your work matters — and so do you. Whether you're delivering direct patient care, supporting operations, or innovating behind the scenes, every role contributes to our mission of promoting wellness and healing through compassionate service. We offer more than just a job — we offer a purpose-driven career in a nationally recognized, independent health system located in Virginia’s scenic Shenandoah Valley.

Our team members thrive in a supportive culture that values collaboration, integrity, and excellence. With opportunities across clinical and non-clinical areas, Augusta Health is a place where your skills make a difference, and your growth is a priority.

Why Join Augusta Health?

We believe in taking care of the people who care for our community. That’s why Augusta Health offers a comprehensive and thoughtfully designed benefits package that supports your well‑being, career development, and work‑life balance. Whether you're launching your career or bringing in years of experience, we provide the tools, resources, and encouragement to help empower you to reach your full potential — personally, professionally, and financially.

Total Rewards & Benefits (may vary by position)

• Comprehensive insurance package including medical, dental, and vision coverage
• Retirement savings plans and financial wellness support programs
• Generous paid time off and flexible scheduling to promote work‑life balance
• Career development programs including clinical ladders, shared governance, and advancement opportunities
• Personalized onboarding with dedicated preceptors and ongoing educational support
• Tuition reimbursement and access to onsite childcare
• Free onsite parking, 24/7‑armed security for your safety, a Health Fitness Reimbursement Program, and an onsite credit union and pharmacy
• Competitive pay with shift/weekend differentials
• Employee discounts at the cafeteria, gift shop, pharmacy, and local entertainment venues (i.e., movie tickets)

The Administrative Assistant II performs a variety of support functions within the Construction Department, including but not limited to administrative, secretarial, project documentation and administration. Utilizes decision making and problem-solving skills with sound judgement and discretion. Demonstrates a professional approach in interpersonal relationships with all staff and vendors. Performs other duties as required.

This position plays a critical role in supporting Augusta Health’s mission and advancing departmental goals through measurable performance indicators and service excellence. This position contributes to a collaborative, patient-centered environment and helps drive outcomes aligned with organizational priorities.

• Educational Responsibilities
  • Assumes responsibility for own personal continuing education and developmental needs. Attends meetings, workshops and seminars to enrich personal knowledge, growth and skill.
  • Attends and participates in all required in-services.
  • Meets Augusta Health annual continuing education requirements.
• Administrative Support
  • Performs a variety of secretarial and clerical related duties as assigned.
  • Answers phones and directs calls to appropriate persons in a courteous and mannerly fashion.
  • Interviews/screens callers and makes proper referral.
  • Serves as a liaison between departments, vendors and outside companies.
  • Prepare/send/coordinate with vendors/contractors for requests for proposals.
  • Order and maintain office supplies.
  • Create word, excel, power point documents and email communications.
  • Assembles meeting minute and agendas for Construction Department.
  • All communications and meeting minutes will be grammatically correct, contain accurate information and be professionally polished document.
  • Ability to develop and compile data into excel spreadsheets.
  • Ability to Manage the Directors calendars.
  • Ability to coordinate remote meetings such as Teams.
  • Act as a key operator for fax/copy/scanner machines.
  • Responsible for mail and fax distribution, including priority packages.
  • Meetings: arrange room reservations, room set‑ups, catering and AV, prepare agendas, minutes and sign-in sheets, send meeting invitations/notices via email, communicate pertinent meeting information to team members and attend meetings to assist with miscellaneous functions.
  • Travel: process registration, room reservations, flights, rental car and travel reimbursement requests as requested.
  • Files: maintain all documentation as requested. Assure easy accessibility.
  • Codes invoices and submits for payments daily.
  • Tracks Budget Process expenditures for the Construction Department through Procore and keeps budget requisitions including information on monies spent.
  • Works closely with Purchasing department and Finance to reconcile monthly project spend
  • Assist in identifying opportunities for savings within the division.
  • Provide other related duties incidental to this position as needed.
  • Prepares on boarding packets for new hires.
  • Timekeeping Construction dept personnel and other team members as needed – document any scheduled/unscheduled days off, daily time keeping and adjustments, PTO tracking, weekly payroll approval for dept supervisor, compliance coordinator and maintenance personnel.
• Projects
  • Organize/assist with tracking of all construction projects.
  • Assist in the preparation of data collection, assist in editing and formatting the results as requested.
  • Arrange room reservations, catering, AV assistance and room set ups for all meetings, keep accurate spreadsheets for all meetings of those invited and able to attend, organize informational packet and invitations for members invited to meetings, organize and escort construction visitors, greet and direct them to meeting locations.
• Safety
  • Maintain all safety orientation meetings and documentation. Organize and prepare all documentation required, security/badging, annual renewal notifications etc.
• Communications
  • Prepares staff communication tools, newsletters, etc. as requested.
• Other
  • Assures compliance to Augusta Health standards and values by contractor teams for assigned projects.
  • Participate in project planning and coordination meetings.
  • Coordinates activities with Maintenance and Operations staff as well as clinical customers and assures proper procedural documentation and methods.
  • Assist Project staff with file management including scanning copies of contracts, contract documents, and drawings.
  • Updates the departmental library of standards, details, and inventories of materials for use on future projects provided by Project staff.
  • Performs various job-related duties as assigned.
• Professional Expectations
  • Maintains patient and organizational confidentiality.
  • Maintains all Augusta Health Service Standards.
• Data collection / entry / presentation
  • Is knowledgeable of external data systems.
  • Ensures accurate and timely data collection and submission.
  • Seeks clarification from the appropriate persons when unsure of accuracy of data collection.
  • Assist in the development of presentation(s) related to the analysis of data results.
  • Reports concerns to the appropriate leader in a timely manner.

Required Qualifications

• Education: High School Diploma or Equivalent
• Licensure/Certification: None
• Experience: Minimum of 3 years' experience as an administrative assistant or equivalent experience in a construction office setting
• Driver's License: N/A
• Eligibility to work in the United States and meet Virginia state employment requirements

Preferred Qualifications

• Education: None
• Licensure/Certification: None
• Experience:Previous experience as an administrative assistant in a healthcare setting
• Prior experience in a hospital, healthcare system, or related service-oriented environment
• Familiarity with Augusta Health’s systems, workflows, or organizational culture is a plus

Competencies, Knowledge, Skills and Abilities

• Knowledge of basic grammar and mathematical principles to review invoicing and billing for completeness.
• Extremely neat in appearance with a personable, tactful, and courteous manner in dealing with a wide variety of people.
• Position involves planning, judgement, and rapid adjustment to the unexpected.
• Excellent written and oral communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, Publisher, PowerPoint)
• Demonstrated time management skills.
• Ability to work independently and use problem solving skills in a variety of functions.
• Strong organizational skills.
• Completion of tasks in a thorough and timely fashion.
• Ability to perform detailed assignments and work constantly under changing situations.
• Ability to multitask and prioritize.
• Willingness to learn new skills.
• Accountable for own conduct and promotes good working relationships that reflect the Augusta Health organizational philosophy.
• Fosters good public relations for the department and organization.
• Must have flexibility with work schedule.

About Augusta Health

Augusta Health is an independent, nonprofit, mission-driven health system located in Fishersville, Virginia, in the heart of the Shenandoah Valley. We offer a full continuum of inpatient and outpatient services, including Augusta Medical Center—a 255-bed facility—and Augusta Medical Group, which operates 40 practice locations and four urgent care centers. Our commitment to excellence, innovation, and compassionate care makes Augusta Health a leading employer and healthcare provider in the region.

Discover more about our history, values, and community impact on our About Us Page .

Equal Opportunity Statement

Augusta Health recruits, hires, and promotes qualified candidates for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran or military discharge status, and family medical or genetic information.

We are committed to fostering a diverse and inclusive workplace in accordance with federal and Virginia state employment laws.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.