Construction Admin Assistant: Growth & Travel

Walsh Construction Company II; Concord (CA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Bonus eligibility

Job summary

The Walsh Group, Ltd. seeks an Administrative Assistant for our Concord, CA office supporting our Water Division. Provides administrative help to project teams, vendors and internal stakeholders, handling documents, invoicing, travel arrangements and calendar management.

Ideal candidates have a high school diploma (associates a plus), 1 year in an office setting, strong MS Office skills, and excellent communication. Eligible for bonus and career growth opportunities.

Qualifications

• High school diploma or GED required
• Associates degree or some administrative training is a plus
• 1 year of experience in an office setting
• Ability to work in a fast-paced environment
• Proficient with MS Office Programs
• Solid written and verbal communication skills

Responsibilities

• Provides general administrative support; duties may include following:
• Data entry and reporting
• Processing invoices, check requests or other departmental paperwork
• Maintenance of SharePoint sites and/or a document library
• Tracking department certifications and other administrative duties as assigned
• Maintains office efficiency by organizing meetings and correspondence such as phone calls, emails, mail and other deliverables
• Opens and screens incoming mail and distributes to appropriate team member
• May act as first point of contact with internal and external sources
• Coordinates meetings, assists with travel arrangements and hotel accommodations as needed
• Gifts or awards purchase, and food and drink services
• May coordinate the schedule for conference rooms
• Orders office supplies and wearables though corporate provided vendors
• May perform basic internet research, compile lists and gather information from other departments
• May perform general administrative support for a project: General HR or PTO recordkeeping
• Basic Payroll Administration duties
• Change Order Processing or other project related administration

Job description

The Walsh Group, Ltd. seeks an Administrative Assistant for our Concord, CA office supporting our Water Division. Provides administrative help to project teams, vendors and internal stakeholders, handling documents, invoicing, travel arrangements and calendar management.

Ideal candidates have a high school diploma (associates a plus), 1 year in an office setting, strong MS Office skills, and excellent communication. Eligible for bonus and career growth opportunities.