Administrative Assistant

The Walsh Group - Walsh Construction & Archer Western; Concord (CA); On-site; USD 34,000 - 48,000; Full time

Job summary

The Walsh Group - Walsh Construction & Archer Western is seeking an Administrative Assistant for our Concord, CA Water Division office. This role provides essential administrative support to project teams and interacts with vendors, clients, and internal staff to keep operations running smoothly.

You will handle data entry, invoicing, document management in SharePoint, and basic HR/payroll related duties. Strong MS Office skills and a proven ability to work in a fast-paced environment are

Qualifications

• High school diploma or GED required.
• Associates degree or administrative training is a plus.
• 1 year of experience in an office setting.
• Ability to work in a fast-paced environment.
• Solid written and verbal communication skills; discretion.

Responsibilities

• Data entry and reporting.
• Processing invoices, check requests or other administrative paperwork.
• Maintenance of SharePoint sites and/or a document library.
• Tracking department certifications and other administrative duties as assigned.
• Coordinates meetings, assists with travel arrangements and hotel accommodations.
• Orders office supplies and wearables through corporate vendors.
• General HR or PTO recordkeeping; basic payroll administration; change order processing.

Skills

Data entry

MS Office

Communication

Prioritization

Education

High school diploma or GED

Associates degree or administrative training

Tools

SharePoint

Job description

Overview

We are currently seeking an Administrative Assistant for our Concord office supporting out Water Division.

The Administrative Assistant is responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support to the project team, as well as other vendors and subcontractors.

As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.

There are many compelling reasons why exceptional people should consider a career with our company:

• Challenging, complex work
• Creative and innovative problem-solving environment
• Supportive, communicative managers who reward hard work
• Opportunities for growth, training, and development
• Flexibility in career path & progression
• Opportunities to work and live all over the United States

Responsibilities

Provides general administrative support; duties may include following:

• Data entry and reporting
• Processing invoices, check requests or other departmental paperwork
• Maintenance of SharePoint sites and/or a document library
• Tracking department certifications and other administrative duties as assigned.
• Maintains office efficiency by organizing meetings and correspondence such as phone calls, emails, mail and other deliverables. Opens and screens incoming mail and distributes to appropriate team member. May act as first point of contact with internal and external (e.g., clients, vendors, press, job candidates, etc.) sources.
• Coordinates meetings, assists with travel arrangements and hotel accommodations as needed, gifts or awards purchase, and food and drink services.
• May coordinate the schedule for conference rooms.
• Orders office supplies and wearables though corporate provided vendors.
• May perform basic internet research, compile lists and gather information from other departments.
• May perform general administrative support for a project:
• General HR or PTO recordkeeping
• Basic Payroll Administration duties
• Change Order Processing or other project related administration

Qualifications

• High school diploma or GED required
• Associates degree or some administrative training is a plus
• 1 year of experience in an office setting
• At least 1 year of relevant experience
• Ability to work in a fast-paced environment
• Ability to take direction and prioritize responsibilities
• Solid written and verbal communication skills
• Ability to maintain discretion at all times
• Proficient with MS Office Programs
• Hourly $25-35/hour DOE

Division:

Water

Job Category:

Administration

Job Type:

Full_time

Please note that job titles may span more than one career level. The actual base pay is dependent upon many factors, including but not limited to: training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for a bonus and other benefits.

The Walsh Group, Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application, please contact the Human Resources Department at 312-563-5905 or [e-mail].

An Equal Opportunity Employer, Disability/Veteran