Construction Admin Assistant

Modular Resource International; Costa Mesa (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Job summary

Modular Resource International is seeking an office administrator with construction industry experience to manage project billing, COs, and vendor coordination. You will handle Textura, Procore and LCP Tracker workflows, payroll entries, and miscellaneous office duties.

Responsibilities include answering phones, filing, ordering supplies, inventory control, coordinating materials, invoicing, and assisting in project-related documentation and scheduling tasks.

Qualifications

• Construction experience required for project coordination within a construction office.
• Familiar with Change Orders and monthly billings to General Contractors.
• Working knowledge of Textura, Procore and LCP Tracker.
• Experience with ADP Run payroll or similar and Prevailing Wage is a MUST.
• Recent QuickBooks Desktop experience.

Responsibilities

• Answering phones.
• Filing and mail handling.
• Ordering office supplies.
• Staying on top of warehouse inventory.
• Ordering materials when depleted.
• Ordering doors/windows for projects.
• Sending proposals and preparing files afterward.
• Entering invoices and paying bills.
• Making calls for payments on projects when >60 days.
• Submitting monthly Sales Tax Use to the state.
• Coordinating shipments to customers and local jobsites.
• Assist in scheduling tests upon completion of MRI rooms.
• Putting together electronic submittals.
• Filing preliminary notices for projects.

Tools

Textura

Procore

LCP Tracker

ADP Run payroll

Prevailing Wage

QuickBooks Desktop

Construction experience

Change Orders

Monthly billings

Job description

Benefits

• 401(k)
• Health insurance
• Paid time off

Requirements

• Must have construction experience, be familiar with Change Orders and monthly billings sent to General Contractors. Must have a working knowledge of Textura, Procore and LCP Tracker. ADP Run payroll or the like - experience with Prevailing Wage a MUST Recent Quickbook Desktop experience

Other Tasks

• Answering Phones
• Filing
• Checking Mail
• Ordering supplies for the office
• Staying on top of inventory in the warehouse
• Ordering materials when depleted
• Ordering doors/windows for projects
• Sending Proposals - Preparing file afterwards
• Entering Invoices
• Making calls for payments on projects when exceeding 60 days
• Entering Bills
• Paying Bills
• Vendor Prequalification Applications
• Requesting Certificate of Insurance from our broker
• Reconciliation of bank statement monthly
• Submitting monthly Sales Tax Use to the state
• Making travel arrangements when we are working out of the area: flight, rental car and hotel
• Shipping material ahead of the installers arrival
• Coordinating shipments for various items going to customers and to local jobsites
• Assist in scheduling tests upon completion of MRI rooms
• Putting together electronic submittals
• Filing preliminary notices for projects