Construction Admin & AP Clerk — Fast-Paced Office

Wanzek Construction, Inc.; Richmond (VA); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401(k)

Employee Stock Purchase Plan

Job summary

MasTec Utility Services is seeking an Administrative Assistant / Accounts Payable Clerk to support field and regional operations. The role focuses on filing, invoicing, vendor setup, and providing broad administrative support to a busy construction team.

The position requires strong Excel skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. You will work with Operations Managers and ensure timely processing of expense reports and payroll timesheets.

Qualifications

• High School Diploma or equivalent.
• 2+ years of general administrative experience in a fast-paced environment.
• Strong Excel and computer skills; tech-savvy and able to learn quickly.
• Accounts payable, PO generation, invoicing, and basic payroll experience.
• Strong organizational and documentation skills; able to coordinate multiple ongoing projects/tasks.
• Excellent written and verbal communication skills.
• Ability to be results-oriented and take initiative.

Responsibilities

• Establish and maintain a filing system for current documentation.
• Assist with vendor relations, invoicing, new vendor setup, and vendor issue resolution.
• Handle calls, emails, and correspondence; route inquiries to appropriate departments.
• Assist customers and field employees with requests and tasks.
• Process work/projects, create invoices, and maintain logs of start/end dates.
• Coordinate staff meetings and prepare materials, follow up on action items.
• Respond to Resource Management and Field Operations requests in a timely manner.
• Maintain site bulletin boards with newsletters and safety information.
• Prepare and submit weekly expense reports; receive payroll timesheets for timely payment.
• Provide backup support to other office staff and assist with special projects.

Skills

Excel

Accounts payable

Office suite

Communication

Documentation

Education

High School Diploma

Associate Degree in Business Management

Tools

Microsoft Office

Job description

MasTec Utility Services is seeking an Administrative Assistant / Accounts Payable Clerk to support field and regional operations. The role focuses on filing, invoicing, vendor setup, and providing broad administrative support to a busy construction team.

The position requires strong Excel skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. You will work with Operations Managers and ensure timely processing of expense reports and payroll timesheets.