Construction Accounts Payable

Specialized Recruiting Group - York County / South Charlotte; Rock Hill (SC); On-site; USD 55,000 - 75,000; Full time

Job summary

Office Administrator with Construction Industry Experience sought by a well-established and growing construction company to oversee daily administrative operations and manage accounts payable. The role supports project managers, vendors, subcontractors, and company leadership in a fast-paced environment.

Key duties include processing vendor invoices, matching to purchase orders and job cost codes, preparing weekly check runs, reconciling statements, managing lien waivers and W-9s, and helping

Qualifications

• 3+ years of office administration experience, preferably in construction.
• Experience processing accounts payable in a construction environment.
• Understanding of job costing, purchase orders, subcontractor invoices, and lien waivers preferred.
• Excellent organizational, communication, and multitasking skills.
• High attention to detail and accuracy; ability to meet deadlines in a fast-paced environment.

Responsibilities

• Process vendor invoices accurately and match to PO, contracts, and job cost codes.
• Prepare and process weekly check runs and electronic payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Manage lien waivers, W-9 forms, and subcontractor documentation.
• Assist with month-end closing and reporting; maintain AP records and files.
• Oversee day-to-day office operations and support project managers and vendors.

Skills

Office administration

Accounts payable

Job costing

Organizational skills

Communication

Multitasking

Attention to detail

Deadline management

Team collaboration

Tools

Microsoft Excel

Office Suite

ERP software

Construction accounting software

Job description

Office Administrator / Accounts Payable Coordinator

About the Opportunity

Our client, a well-established and growing construction company, is seeking a highly organized and detail-oriented Office Administrator with Construction Industry Experience to oversee daily administrative operations and manage accounts payable functions. This position is ideal for a professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and understands the unique administrative and accounting processes within the construction industry.

The successful candidate will be a key member of the team, ensuring smooth office operations while supporting project managers, vendors, subcontractors, and company leadership.

Key Responsibilities

Accounts Payable & Accounting Support

• Process vendor invoices accurately and efficiently.
• Match invoices to purchase orders, contracts, and job cost coding.
• Verify approvals and ensure proper documentation before payment.
• Prepare and process weekly check runs and electronic payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Manage lien waivers, W-9 forms, and subcontractor documentation.
• Assist with month-end closing procedures and reporting.
• Maintain organized AP records and files.

Office Administration

• Oversee day-to-day office operations and administrative activities.
• Answer phones, greet visitors, and manage incoming correspondence.
• Coordinate office supplies, equipment, and vendor relationships.
• Maintain employee and project files.
• Assist with scheduling meetings and coordinating calendars.
• Support management with reports, data entry, and special projects.
• Help ensure compliance with company policies and procedures.

Construction Administration Support

• Assist with subcontractor onboarding and document collection.
• Track certificates of insurance and contract documentation.
• Support project teams with administrative needs.
• Organize project-related paperwork and maintain accurate records.
• Assist with permit, contract, and project document management.
• Coordinate communication between field personnel, vendors, and office staff.

Qualifications

• 3+ years of office administration experience, preferably within the construction industry.
• Experience processing accounts payable in a construction environment.
• Understanding of job costing, purchase orders, subcontractor invoices, and lien waivers preferred.
• Strong proficiency in Microsoft Office Suite, including Excel.
• Experience with construction accounting or ERP software is a plus.
• Excellent organizational, communication, and multitasking skills.
• High attention to detail and accuracy.
• Ability to prioritize workload and meet deadlines in a fast-paced environment.