Construction AP & Office Coordinator

Specialized Recruiting Group - York County / South Charlotte; Rock Hill (SC); On-site; USD 55,000 - 75,000; Full time

Job summary

Office Administrator with Construction Industry Experience sought by a well-established and growing construction company to oversee daily administrative operations and manage accounts payable. The role supports project managers, vendors, subcontractors, and company leadership in a fast-paced environment.

Key duties include processing vendor invoices, matching to purchase orders and job cost codes, preparing weekly check runs, reconciling statements, managing lien waivers and W-9s, and helping

Qualifications

• 3+ years of office administration experience, preferably in construction.
• Experience processing accounts payable in a construction environment.
• Understanding of job costing, purchase orders, subcontractor invoices, and lien waivers preferred.
• Excellent organizational, communication, and multitasking skills.
• High attention to detail and accuracy; ability to meet deadlines in a fast-paced environment.

Responsibilities

• Process vendor invoices accurately and match to PO, contracts, and job cost codes.
• Prepare and process weekly check runs and electronic payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Manage lien waivers, W-9 forms, and subcontractor documentation.
• Assist with month-end closing and reporting; maintain AP records and files.
• Oversee day-to-day office operations and support project managers and vendors.

Skills

Office administration

Accounts payable

Job costing

Organizational skills

Communication

Multitasking

Attention to detail

Deadline management

Team collaboration

Tools

Microsoft Excel

Office Suite

ERP software

Construction accounting software

Job description

Office Administrator with Construction Industry Experience sought by a well-established and growing construction company to oversee daily administrative operations and manage accounts payable. The role supports project managers, vendors, subcontractors, and company leadership in a fast-paced environment.

Key duties include processing vendor invoices, matching to purchase orders and job cost codes, preparing weekly check runs, reconciling statements, managing lien waivers and W-9s, and helping