Field Operations Administrative Assistant

EC Source; El Paso (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401k plan

Employee Stock Purchase plan

Job summary

MasTec Utility Services is seeking an Administrative Assistant to provide administrative and general office support at the site and regional levels. The role serves as the primary contact for site personnel, Operations Managers, and Regional Support Managers, ensuring timely and accurate documentation, invoicing, and coordination with vendors.

The position involves filing, payroll input, expense reporting, and preparing meeting materials, with a focus on safe, efficient office operations and

Qualifications

• High school diploma or equivalent.
• 1 year of clerical or administrative experience related to work orders and invoice processing.
• Associate degree in business management or similar, including computer and accounting courses.
• Experience in a construction or project environment.

Responsibilities

• Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
• Assist with external and internal vendor relations, including payment of invoices and vendor setup.
• Handle incoming calls, emails, and company correspondence daily, routing inquiries to the appropriate department.
• Assist customers with immediate needs and help employees with tasks related to customer requests.
• Track paperwork, process new work/projects, create invoices for all jobs and maintain logs with start/end dates.
• Organize and coordinate staff meetings, prepare materials, and follow up on action items.

Skills

Administrative experience

Education

High school diploma

Associate degree in business management

Job description

MasTec Utility Services is seeking an Administrative Assistant to provide administrative and general office support at the site and regional levels. The role serves as the primary contact for site personnel, Operations Managers, and Regional Support Managers, ensuring timely and accurate documentation, invoicing, and coordination with vendors.

The position involves filing, payroll input, expense reporting, and preparing meeting materials, with a focus on safe, efficient office operations and