Construction Admin

Ultimate Staffing Services; San Diego (CA); On-site; USD 36,000 - 39,000; Full time

Job summary

Ultimate Staffing is seeking a detail-oriented Construction Administrative Assistant to help support a busy construction office in San Diego. The ideal candidate will have experience in the construction industry, including certified payroll administration, document management, and project support.

Strong organizational skills and attention to detail are essential in a fast-paced environment. This onsite role runs Monday–Friday with standard daytime hours and offers a 3–5 month assignment with

Qualifications

• High School Diploma or GED required.
• 2+ years administrative experience within the construction industry required.
• Certified payroll experience required.
• Experience with LCPtracker required or highly preferred.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Ability to prioritize tasks and manage multiple deadlines.
• Strong written and verbal communication skills.

Responsibilities

• Process and maintain certified payroll records for construction projects.
• Enter, update, and track payroll and project information in LCPtracker.
• Review payroll documentation for accuracy and compliance.
• Maintain construction project files, records, and documentation.
• Assist with reporting, data entry, and administrative support for project teams.
• Prepare correspondence, spreadsheets, reports, and presentations.
• Coordinate with project managers, field personnel, subcontractors, and internal teams.
• Provide general office and administrative support as needed.

Skills

Certified payroll experience

LCPtracker experience

Data entry with accuracy

Microsoft Excel

Microsoft Word

PowerPoint

Strong written and verbal communicator

Education

High School Diploma or GED

Tools

LCPtracker

Microsoft Office Suite

Job description

Construction Administrative Assistant

San Diego, CA | Onsite Monday-Friday | 7:30 AM-4:00 PM or 8:00 AM-4:30 PM | $26-$28/hour DOE | 3-5 Month Assignment | Potential Temp-to-Hire

Job Summary

Ultimate Staffing is seeking a detail-oriented Construction Administrative Assistant to support a busy construction office in San Diego. The ideal candidate will have prior experience working in the construction industry, including certified payroll administration, document management, and project support. This role requires a strong attention to detail, excellent organizational skills, and the ability to work accurately in a fast-paced environment.

Responsibilities

• Process and maintain certified payroll records for construction projects
• Enter, update, and track payroll and project information in LCPtracker
• Review payroll documentation for accuracy and compliance
• Maintain construction project files, records, and documentation
• Assist with reporting, data entry, and administrative support for project teams
• Prepare correspondence, spreadsheets, reports, and presentations
• Coordinate with project managers, field personnel, subcontractors, and internal teams
• Provide general office and administrative support as needed

Qualifications

• High School Diploma or GED required
• 2+ years of administrative experience within the construction industry required
• Certified payroll experience required
• Experience with LCPtracker required or highly preferred
• Strong data entry skills with a high level of accuracy and attention to detail
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint
• Ability to prioritize tasks and manage multiple deadlines
• Strong written and verbal communication skills

Preferred Experience

• Knowledge of prevailing wage requirements and certified payroll compliance
• Experience supporting construction projects, project managers, or field teams
• Strong recordkeeping and document control experience

Pay and Schedule

• Pay: $26-$28/hour DOE
• Schedule: Monday-Friday, 7:30 AM-4:00 PM or 8:00 AM-4:30 PM
• Duration: 3-5 months with potential for permanent hire

This position is ideal for a construction administrator with certified payroll experience who thrives in a detail-oriented, compliance-driven environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.