Administrative Coordinator (Construction)

Ultimate Staffing Services; San Diego (CA); Presencial; USD 36.000 - 48.000; Tempo integral

Resumo da vaga

Ultimate Staffing is seeking an Administrative Coordinator (Construction) to support project managers and operations teams in San Diego. This fully onsite role requires handling project documentation, contracts, permits, change orders, and compliance paperwork throughout the lifecycle.

You will coordinate calendars, schedule meetings, track subcontractor insurance and prevailing wage paperwork, and assist with invoices and accounts payable while maintaining meticulous records for audits and

Qualificações

• 3+ years of administrative experience, preferably in construction or related industry.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with construction management or project management software is a plus.
• Knowledge of subcontractor compliance, certified payroll, or prevailing wage requirements is preferred.

Responsabilidades

• Provide administrative support to project managers and operations teams throughout the project lifecycle.
• Coordinate project startup documentation, maintain project files, and ensure accurate document control.
• Prepare, distribute, and track contracts, permits, change orders, compliance documents, and other project-related paperwork.
• Communicate with subcontractors, vendors, and internal teams to gather and maintain required documentation.
• Schedule meetings, coordinate calendars, and assist with project-related correspondence and reporting.
• Track subcontractor insurance, licenses, and compliance requirements.
• Support certified payroll and prevailing wage documentation as needed.
• Assist with invoice tracking, purchase order administration, and basic accounts payable support.
• Help maintain organized records and provide documentation for audits, billing, and project closeouts.
• Perform additional administrative duties and special projects as assigned.

Conhecimentos

Administrative coordination

Communication skills

Organizational skills

Attention to detail

Multitasking

Ferramentas

Microsoft Office Suite

Outlook

Excel

Descrição da vaga

Position: Administrative Coordinator (Construction)Location: San Diego, CASchedule: Monday-Friday | Fully OnsitePay: $26-$35/hour

Responsibilities

• Provide administrative support to project managers and operations teams throughout the project lifecycle.


• Coordinate project startup documentation, maintain project files, and ensure accurate document control.


• Prepare, distribute, and track contracts, permits, change orders, compliance documents, and other project-related paperwork.


• Communicate with subcontractors, vendors, and internal teams to gather and maintain required documentation.


• Schedule meetings, coordinate calendars, and assist with project-related correspondence and reporting.


• Track subcontractor insurance, licenses, and compliance requirements.


• Support certified payroll and prevailing wage documentation as needed.


• Assist with invoice tracking, purchase order administration, and basic accounts payable support.


• Help maintain organized records and provide documentation for audits, billing, and project closeouts.


• Perform additional administrative duties and special projects as assigned.

Qualifications

• 3+ years of administrative experience, preferably within construction, engineering, or a related industry.


• Strong organizational skills with the ability to manage multiple priorities and deadlines.


• Excellent communication and interpersonal skills.


• High attention to detail and accuracy.


• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.


• Experience with construction management or project management software is a plus.


• Knowledge of subcontractor compliance, certified payroll, or prevailing wage requirements is preferred.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.