Construction Accounts Receivable Administrator

CLARKE MASONRY INC; California (MO); On-site; USD 60,000 - 90,000; Full time

Job summary

Clarke Masonry Inc. is seeking a Construction Accounts Receivable Administrator in California with a mandatory background in construction accounting. The role focuses on project-based billing cycles, lien compliance, and payroll-related labor documentation.

You will manage SOV and progress billings, oversee lien releases, and ensure labor compliance paperwork is submitted accurately. Proficiency in QuickBooks and Excel is required to maintain precise financial records for multiple projects.

Qualifications

• Industry Expertise: Proven experience in construction-specific accounting is mandatory.
• Compliance Knowledge: Deep understanding of prevailing wages, labor compliance, and the Preliminary Notice process.
• Technical Skills: Advanced proficiency in QuickBooks Online/Desktop.
• Microsoft Excel: Expert in spreadsheets, formulas, and data tracking.
• Word and Edge/Web applications proficiency.

Responsibilities

• Project Billing: Manage and prepare Schedule of Values (SOV) and progress billings, working closely with suppliers.
• Lien Compliance: Execute and track Preliminary Notices and lien releases.
• Payroll Compliance: Oversee prevailing wage billing and payroll to ensure all labor compliance documentation is submitted correctly.
• Collections & Tracking: Manage aging reports and maintain consistent communication with general contractors to ensure timely payments.
• Data Management: Utilize QuickBooks and Excel to maintain precise financial records and project-specific spreadsheets.

Skills

Construction accounting

Lien compliance

Billing & AR

QuickBooks

Excel

Communication skills

Tools

QuickBooks Online/Desktop

Microsoft Excel

Microsoft Word

Job description

Job Description

We are an established construction sub-contractor seeking a detail-oriented Construction Accounts Receivable Administrator with a mandatory background in the construction industry. The ideal candidate is an expert in industry-specific billing cycles, compliance documentation, and project-based accounting.

Key Responsibilities

• Project Billing: Manage and prepare Schedule of Values (SOV) and progress billings, working closely with suppliers.
• Lien Compliance: Execute and track Preliminary Notices and lien releases.
• Payroll Compliance: Oversee prevailing wage billing and payroll to ensure all labor compliance documentation is submitted correctly.
• Collections & Tracking: Manage aging reports and maintain consistent communication with general contractors to ensure timely payments.
• Data Management: Utilize QuickBooks and Excel to maintain precise financial records and project-specific spreadsheets.

Required Qualifications

• Industry Expertise: Proven experience in construction-specific accounting is mandatory.
• Compliance Knowledge: Deep understanding of prevailing wages, labor compliance, and the Preliminary Notice process.
• Technical Skills: * Advanced proficiency in QuickBooks Online/Desktop.
• • Expertise in Microsoft Excel (spreadsheets, formulas, and data tracking).
  • Proficient in Microsoft Word and Edge/Web applications.
• Regional Requirement: Candidates must currently reside in Orange County, Riverside, or Los Angeles to be considered.

Professional Attributes

• Strong organizational skills with the ability to manage multiple project deadlines simultaneously.
• High level of accuracy in data entry and financial reporting.
• Professional communication skills for interacting with project managers and general contractors.