Construction Accounting Specialist

Ledgent-Finance-; Town of Florida (NY); On-site; USD 59,000 - 72,000; Full time

Job summary

Our client is seeking a Construction Accounting Coordinator to support project accounting operations, manage AP/AR, and handle AIA billings in a fast-paced construction environment in Florida.

The role emphasizes adherence to Florida lien law, lien waivers, and Notices to Owner, with close collaboration to project managers and accounting staff.

Qualifications

• Minimum of 3 years of construction accounting experience required
• Strong understanding of Florida Construction Lien Law requirements
• Experience preparing and processing AIA billings
• Knowledge of lien waivers, Notices to Owner, and project-related compliance documentation
• Hands-on experience with Accounts Payable and Accounts Receivable
• Experience reconciling job costs and project financial reports
• Proficiency with Microsoft Excel and Microsoft Word
• Experience with Oracle and/or Sage 100 Contractor is highly preferred
• Ability to manage multiple deadlines and priorities in a fast-paced environment
• Strong organizational skills and attention to detail
• Team-oriented mindset with excellent communication skills

Responsibilities

• Manage day-to-day Accounts Payable and Accounts Receivable activities
• Prepare and submit Notices to Owner (NTOs) in accordance with Florida construction requirements
• Generate, process, and monitor AIA billings for ongoing construction projects
• Prepare, collect, and maintain lien waivers and other project-related compliance documentation
• Reconcile corporate credit card transactions and ensure proper expense coding
• Review and reconcile job cost reports and project financial data
• Assist with project accounting administration and financial record maintenance
• Coordinate employee travel arrangements and related logistics
• Maintain office supply inventory and vendor relationships
• Provide administrative support to accounting, project management, and leadership teams
• Partner closely with project managers to ensure accurate project billing, collections, and reporting
• Support special projects and additional accounting functions as needed

Skills

Accounts Payable

Accounts Receivable

Excel

Attention to detail

Tools

Oracle

Sage 100 Contractor

Job description

Salary: USD65000 - USD65000 per year

Our valued client, a growing and well-established construction company, is seeking a Construction Accounting Coordinator to join their team on a direct hire basis. This opportunity is ideal for an accounting professional who has hands‑on experience within the construction industry and is comfortable supporting both accounting and administrative functions in a fast‑paced project environment.

The successful candidate will play a key role in supporting project accounting operations, managing construction billing processes, maintaining compliance documentation, and working closely with project managers and accounting personnel to ensure smooth financial operations.

Key Responsibilities

• Manage day-to-day Accounts Payable and Accounts Receivable activities
• Prepare and submit Notices to Owner (NTOs) in accordance with Florida construction requirements
• Generate, process, and monitor AIA billings for ongoing construction projects
• Prepare, collect, and maintain lien waivers and other project-related compliance documentation
• Reconcile corporate credit card transactions and ensure proper expense coding
• Review and reconcile job cost reports and project financial data
• Assist with project accounting administration and financial record maintenance
• Coordinate employee travel arrangements and related logistics
• Maintain office supply inventory and vendor relationships
• Provide administrative support to accounting, project management, and leadership teams
• Partner closely with project managers to ensure accurate project billing, collections, and reporting
• Support special projects and additional accounting functions as needed

Qualifications

• Minimum of 3 years of construction accounting experience required
• Strong understanding of Florida Construction Lien Law requirements
• Experience preparing and processing AIA billings
• Knowledge of lien waivers, Notices to Owner, and project-related compliance documentation
• Hands‑on experience with Accounts Payable and Accounts Receivable
• Experience reconciling job costs and project financial reports
• Proficiency with Microsoft Excel and Microsoft Word
• Experience with Oracle and/or Sage 100 Contractor is highly preferred
• Ability to manage multiple deadlines and priorities in a fast‑paced environment
• Strong organizational skills and attention to detail
• Team‑oriented mindset with excellent communication skills