Construction Accounting Coordinator

Vaco Recruiter Services; Los Angeles (CA); On-site; USD 70,000 - 80,000; Full time

Job summary

Vaco Recruiter Services in the San Fernando Valley area is seeking an experienced Construction Project Accountant / Billing Specialist to support accounting and billing for active construction projects. You will liaise with Controllers, Project Managers, subcontractors, vendors, and other stakeholders to ensure accurate billing and timely payments.

The ideal candidate has hands-on accounting experience in construction or related project environments and can manage multiple projects and deadlines

Qualifications

• 3+ years of accounting, billing, or project accounting experience, preferably in construction or general contracting.
• Experience with construction AP/AR, project billing, job costing, or subcontractor accounting.
• Familiarity with AIA billing/G702/G703 strongly preferred.
• Experience with lien releases, pay applications, change orders, COIs, or other construction compliance documentation is highly desirable.
• Strong Excel skills and comfort learning accounting/ERP systems.

Responsibilities

• Manage construction-related accounts payable and accounts receivable.
• Prepare, review, and process project and progress billings.
• Process subcontractor/vendor invoices and ensure proper job and cost-code allocation.
• Assist with or prepare AIA billing, including G702/G703 applications.
• Work with Project Managers to review project billing, costs, and percentage of completion.
• Track and obtain conditional and unconditional lien releases/waivers.
• Review supporting documentation before subcontractor payments are released.
• Maintain subcontractor and vendor compliance documentation, including COIs.
• Track project contracts, change orders, commitments, and related documentation.
• Assist with preliminary notices, joint checks, and subcontractor compliance as applicable.
• Reconcile project costs, research discrepancies, and maintain accurate accounting records.
• Support project draws, closeout documentation, reporting, and audits.
• Communicate with subcontractors, vendors, Project Managers, and accounting leadership regarding billing and payment issues.

Skills

3+ years exp

AP/AR in construction

AIA billing

lien releases

Excel

ERP systems

Tools

Deltek

GCPAY

Procore

Sage

Foundation

Viewpoint

Job description

Construction Project Accountant / Billing Specialist

Location: San Fernando Valley, CA

Schedule: On-site

Compensation range: 70,000-80,000 DOE

Position Overview

We are seeking an experienced Construction Project Accountant / Billing Specialist to support accounting and billing activities for active construction projects. This position will work closely with Controllers, Project Managers, subcontractors, vendors, and other project stakeholders to ensure accurate billing, timely payments, proper job costing, and complete project documentation.

The ideal candidate has hands-on accounting experience within construction, general contracting, or a related project-based environment and is comfortable managing multiple projects and deadlines simultaneously.

Responsibilities

• Manage construction-related accounts payable and accounts receivable
• Prepare, review, and process project and progress billings
• Process subcontractor/vendor invoices and ensure proper job and cost-code allocation
• Assist with or prepare AIA billing, including G702/G703 applications
• Work with Project Managers to review project billing, costs, and percentage of completion
• Track and obtain conditional and unconditional lien releases/waivers
• Review supporting documentation before subcontractor payments are released
• Maintain subcontractor and vendor compliance documentation, including Certificates of Insurance (COIs)
• Track project contracts, change orders, commitments, and related documentation
• Assist with preliminary notices, joint checks, and subcontractor compliance as applicable
• Reconcile project costs, research discrepancies, and maintain accurate accounting records
• Support project draws, closeout documentation, reporting, and audits
• Communicate with subcontractors, vendors, Project Managers, and accounting leadership regarding billing and payment issues

Qualifications

• 3+ years of accounting, billing, or project accounting experience, preferably within construction or general contracting
• Experience with construction AP/AR, project billing, job costing, or subcontractor accounting
• Familiarity with AIA billing/G702/G703 strongly preferred
• Experience with lien releases, pay applications, change orders, COIs, or other construction compliance documentation is highly desirable
• Strong Excel skills and comfort learning accounting/ERP systems
• Experience with construction accounting platforms such as Deltek, GCPAY, Procore, Sage, Foundation, Viewpoint, or similar systems is a plus

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.