Accounts Payable Collections Associate

Delta Fire Equipment, Inc.; Whittier (CA); On-site; USD 58,000 - 82,000; Full time

Job summary

Delta Fire Equipment, Inc. in the Los Angeles area seeks an Accounts Payable & Collections Associate to own vendor payments and customer collections on-site. The role requires attention to detail, timely invoicing, and accurate cost tracking for construction projects.

The successful candidate will manage AP processes, reconcile statements, maintain vendor records, and monitor AR aging while coordinating notices and lien deadlines as needed.

Qualifications

• 2+ years of AP and/or collections experience
• Strong phone presence for collections
• Organized, detail-oriented, able to meet deadlines
• Confidential financial information handling

Responsibilities

• Process vendor invoices, verify against PO and job costs, route for approval
• Schedule and execute payments (check runs, ACH, credit card); maintain AP aging
• Reconcile vendor statements and resolve discrepancies
• Maintain vendor records and W-9s; support 1099 prep
• Track subcontractor invoices and COIs; ensure payment compliance
• Monitor AR aging, send statements and reminders
• Coordinate notices and lien deadlines with management
• Negotiate and document payment plans; post payments and reconcile deposits

Skills

AP & Collections experience

Phone presence

Organized

Confidential financial data handling

Tools

QuickBooks

Excel/Google Sheets

Job description

Job Description

Job Description

Accounts Payable & Collections Associate
Los Angeles Area | Full-Time, On-Site

About the Role
We're an established, growing fire and life safety contractor serving Southern California. We're looking for a detail-oriented associate to own two things: paying our vendors accurately and on time, and getting our customers to pay us.

Accounts Payable

• Process vendor invoices, verify against purchase orders and job costs, and route for approval
• Schedule and execute payments (check runs, ACH, credit card), maintaining accurate AP aging
• Reconcile vendor statements and resolve discrepancies, credits, and billing disputes
• Maintain vendor records and W-9s; support 1099 preparation at year-end
• Track subcontractor invoices and confirm compliance documentation (COIs, releases) before payment

Collections

• Monitor AR aging and follow up on past-due accounts by phone and email, professionally and persistently
• Prepare and send statements, payment reminders, and demand letters as needed
• Coordinate preliminary notices and mechanics lien deadlines with management on construction jobs
• Negotiate and document payment plans; elevate stalled accounts for legal or lien action
• Post customer payments and reconcile deposits

What We're Looking For

• 2+ years of AP and/or collections experience (construction, contracting, or field service industry a strong plus)
• Working knowledge of QuickBooks or similar accounting software; comfortable in Excel/Google Sheets
• Familiarity with California construction billing practices (preliminary notices, lien releases, retention) is a plus
• Strong phone presence — collections requires tact, firmness, and follow-through
• Organized, detail-oriented, and able to manage recurring deadlines independently
• Trustworthy with confidential financial information