Construction Accounts Payable & Administrative Assistant

Grass Creek Construction; Saint George (UT); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Health benefits after 90 days

401(k) after 6 months

Stable, long-term employment

Job summary

Grass Creek Construction is seeking a dependable Construction Accounts Payable & Administrative Assistant to join our team. The role combines AP data entry, front-office responsibilities, and vendor/customer communication with general administrative tasks.

The ideal candidate is detail-oriented, comfortable with numbers and computers, and capable of professional communication with customers, vendors, and teammates. QuickBooks experience is helpful but not required.

Qualifications

• Experience with accounts payable and data entry processes.
• Friendly, professional communication with customers and vendors.
• Basic familiarity with bookkeeping practices is helpful.

Responsibilities

• Enter and maintain accounts payable information in QuickBooks.
• Enter invoices accurately and promptly for processing.
• Maintain vendor and account records with attention to detail.
• Answer and direct incoming calls in a professional manner.
• Greet visitors and manage front-office coordination and access.
• Receive and distribute deliveries and correspondence.
• Maintain organized files and paperwork.
• Assist with scheduling, data entry, and admin tasks.
• Communicate with vendors and team members about invoices and accounts.
• Provide general admin support to management and staff.
• Assist Controller with AP-related admin tasks as needed.
• Perform other duties as assigned.

Skills

Accounts payable

Data entry

Customer communication

Front-office coordination

Tools

QuickBooks

Job description

Schedule: Monday-Friday, 8:00 AM-5:00 PM

Pay: Depending on experience and qualifications

About the Position

We are looking for a dependable, organized, and friendly Construction Accounts Payable & Administrative Assistant to join our team.

This position combines accounts payable data entry, front-office responsibilities, customer and vendor communication, and general administrative support. The ideal candidate is detail-oriented, comfortable working with numbers and computers, and able to communicate professionally with customers, vendors, and team members.

Previous accounting or QuickBooks experience is helpful but not required. We are willing to train the right person who has a positive attitude, strong attention to detail, and a willingness to learn.

Responsibilities

• Enter and maintain accounts payable information in QuickBooks
• Enter invoices and other accounts payable information accurately and in a timely manner
• Assist with maintaining accurate vendor and account records
• Answer and direct incoming phone calls in a professional and friendly manner
• Greet visitors and serve as the front-office coordinator, directing visitors and managing access to the office
• Receive and distribute deliveries and other correspondence
• Maintain organized files, records, and paperwork
• Assist with scheduling, data entry, and other administrative tasks
• Communicate with vendors and team members regarding invoices and account information as needed
• Provide general administrative and office support to management and other team members
• Assist the Controller with administrative tasks related to accounts payable as needed
• Perform other duties as assigned

Qualifications

Preferred

• Previous experience with QuickBooks
• Familiarity with basic accounting or bookkeeping practices
• Experience with accounts payable or office administration
• Previous experience in the construction industry or a construction office is a plus
• Strong attention to detail and organizational skills
• Comfortable working with computers and learning new software
• Spanish language skills are a plus

What We're Looking For

We are looking for someone who is dependable, punctual, organized, and willing to learn. The successful candidate will be comfortable working with computers, able to learn new software, capable of handling confidential information appropriately, and able to communicate clearly and professionally with customers, vendors, and coworkers.

A positive attitude, attention to detail, the ability to multitask and prioritize, and a willingness to take initiative are important to success in this role.

We are looking for someone who wants to become a dependable and valued part of our team and grow with the company.

• Health benefits available after 90 days of employment
• 401(k) available after 6 months of employment
• Stable, long-term employment opportunity

Why Join Us?

This is a great opportunity for someone who enjoys a combination of accounting, customer service, and office administration.

You will have the opportunity to learn and develop your skills in a professional construction environment while becoming an important part of our team.

We value reliability, a positive attitude, attention to detail, and a willingness to learn, and we're looking for someone who takes pride in doing their work well.