Accounts Payable Administrator

Sunstall Inc.; Acton (MA); On-site; USD 42,000 - 62,000; Full time

Job summary

Sunstall Inc. is seeking an Entry-Level Accounts Payable Specialist to assist with supporting and processing accounts payable for a construction company. The role is designed for junior-level candidates while offering growth as skills develop.

You will help with accurate job cost accounting, timely vendor and subcontractor payments, and compliance with construction industry requirements. Responsibilities include processing invoices, matching PO and contract data, routing for approvals, and

Qualifications

• Proven ability to handle high-volume AP tasks with accuracy.
• Basic understanding of accounting principles and willingness to learn.
• Familiarity with accounting or construction-related software is a plus.

Responsibilities

• Enter and process vendor and subcontractor invoices accurately and timely.
• Match invoices to purchase orders, contracts, and receiving documentation.
• Route invoices for approval from project managers and supervisors.

Skills

Attention to detail

Time management

Communication

Teamwork

Independent work

Education

High school diploma

Associate degree or coursework in accounting/finance

Tools

Microsoft Excel

Accounting software

MS Office

Job description

Entry-LevelRole

:TheAccountsPayableSpecialistisresponsibleforsupportingandprocessingaccountspayablefunctionsforaconstructioncompany.Thisroleisdesignedtoaccommodatebothjunior-levelcandidatesandthosewithprioraccountspayableexperience,withresponsibilitiesincreasingasskillsandknowledgedevelop.Thepositionsupportsaccuratejobcostaccounting,timelyvendorandsubcontractorpayments,andcompliancewithconstructionindustryrequirements.

KeyResponsibilities

• Enterandprocessvendorandsubcontractorinvoicesaccuratelyandinatimelymanner
• Matchinvoicestopurchaseorders,contracts,andreceivingdocumentation
• Routeinvoicesforapprovalfromprojectmanagersandsupervisors
• Prepareandassistwithweeklyorbi-weeklycheckruns
• Maintainorganizeddigitalandphysicalaccountspayablerecords
• Respondtovendorandsubcontractorinquiriesregardinginvoiceandpaymentstatus
• Reconcilevendorstatementsandresolvediscrepancieswithsupervisionasneeded
• Assistwith1099preparationandyear-endreporting
• Supportmonth-endcloseactivitiesandaudits
• Followcompanyaccountingproceduresandinternalcontrols
• Orderandmaintainofficesuppliestoensuresmoothdailyoperations
• Answerandrouteincomingphonecallsinaprofessionalandcourteousmanner
• Otherdutiesasassigned

Qualifications

• Highschooldiplomaorequivalentrequired
• Associatedegreeorcourseworkinaccountingorfinancepreferred,orequivalentworkexperience.
• 1-2yearsofaccountspayableexperience;constructionindustryexperiencepreferredbutnotrequired
• Basicunderstandingofaccountingprinciplesandwillingnesstolearnjobcostaccounting
• Familiaritywithaccountingorconstruction-relatedsoftwareisaplus.
• ProficientinMicrosoftExcelandbasicofficeapplications

Skills&Competencies

• Strongattentiontodetailandaccuracy
• Effectivetimemanagementandorganizationalskills
• Clearwrittenandverbalcommunication
• Abilitytofollowestablishedprocedureswhilelearningnewresponsibilities
• Team-orientedwiththeabilitytoworkindependentlyasskillsdevelop

WorkEnvironment&Growth

• Office-basedpositionworkingcloselywithaccountingstaffandprojectmanagers
• Trainingandmentoringprovided
• OpportunityforcareergrowthintoaseniorAccountsPayableorconstructionaccountingrole