Staff Accountant

Palmetto State Glass; Columbia (SC); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Competitive pay based on experience

Career growth opportunities

Team-oriented environment

Stable full-time position

Job summary

Palmetto State Glass is seeking an Accounting Assistant to support accounts payable and accounts receivable, ensuring accurate financial records for ongoing projects. You will work with project managers, vendors, and internal teams to issue invoices, process payments, record journal entries, and maintain organized documentation for audits and compliance, in a fast-paced environment.

Strong experience in construction-related accounting and proficiency with QuickBooks or similar software is

Qualifications

• Experience in Accounts Payable, Accounts Receivable, and general accounting.
• Proficiency with QuickBooks, Foundation Software, or similar accounting platforms.
• Construction industry experience preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines with accuracy.

Responsibilities

• Manage the full cycle of accounts receivable, including invoicing, payment processing, collections, and reconciliation.
• Process and verify vendor invoices; create/update POs and change orders; enter BOLs and job documents.
• Post journal entries; assist with month-end close and reporting; sustain organized records for audits.

Skills

Accounts Payable

Accounts Receivable

General Accounting

QuickBooks

Foundation Software

AIA Billing

Construction industry

Attention to detail

Communication

Tools

QuickBooks

Foundation Software

AIA Billing

Job description

We are currently seeking a motivated and detail-oriented Accounting Assistant to join our team. This role is essential in supporting both our Accounts Payable (AP) and Accounts Receivable (AR) functions while helping maintain efficient financial operations.

As an Accountant, you will work closely with project managers, vendors, customers, and internal teams to ensure accurate billing, timely payments, organized financial records, and smooth day-to-day accounting processes.

Key Responsibilities

Accounts Receivable (AR)

• Manage the full cycle of accounts receivable, including invoicing, payment processing, collections, and account reconciliation.
• Utilize QuickBooks, AIA Billing, and Foundation Software to record transactions, reconcile accounts, and generate financial reports.
• Ensure accuracy and completeness of billing related to construction contracts and projects.
• Collaborate with project managers and customers to resolve billing discrepancies and payment issues efficiently.
• Monitor aging reports and proactively follow up on overdue accounts to maintain healthy cash flow.
• Support month‑end and year‑end close processes by providing detailed AR reporting and analysis.
• Maintain organized documentation while ensuring compliance with company policies and financial procedures.

Accounts Payable (AP)

• Process and verify vendor invoices accurately and in a timely manner.
• Create and update Purchase Orders (POs) and Change Orders.
• Enter Bills of Lading (BOLs), order confirmations, and acknowledgments to the correct jobs.
• Prepare payment runs and ensure all payments are processed and recorded properly.
• Reconcile accounts payable transactions and assist with month‑end closing activities.
• Manage vendor accounts, resolve discrepancies, and maintain strong vendor relationships.
• Collaborate with project managers and procurement teams to verify billed work and materials.
• Post journal entries and assist with accounting reconciliations and reporting.
• Maintain organized records and supporting documentation for audits and compliance purposes.

Qualifications

• Experience in Accounts Payable, Accounts Receivable, and general accounting.
• Proficiency in QuickBooks, Foundation Software, or similar accounting platforms.
• Experience working in construction, contracting, manufacturing, or a related industry preferred.
• Strong understanding of accounting principles and financial processes.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple projects and deadlines in a fast‑paced environment.
• Strong communication and problem‑solving skills when interacting with vendors, customers, and internal teams.
• Ability to work independently while also collaborating effectively with others.

What We Offer

• Competitive pay based on experience
• Opportunity for career growth
• Supportive and team‑oriented work environment
• Stable full‑time position with a growing company