Confidential HR & Finance Admin Specialist

Northeast Metro 916 Intermediate School District; White Bear Lake (MN); On-site; USD 36,000 - 46,000; Full time

Job summary

Northeast Metro 916 Intermediate School District is seeking an HR/Finance Services Assistant to provide confidential administrative support to the Human Resources and Labor Relations teams. The role involves complex scheduling, meeting coordination, travel arrangements, and maintaining confidential records in a high-trust environment.

The position requires a High School diploma or equivalent with about 4 years of related experience; HR/Finance experience is preferred.

Qualifications

• High School diploma or equivalent required; 4 years related experience preferred.
• Experience in Human Resources and/or Finance is preferred.

Responsibilities

• Provides advanced confidential administrative support to HR and Labor Relations leadership, including scheduling, meeting coordination, travel arrangements, and confidential records.
• Prepares and maintains confidential bargaining, grievance, contract, and employee-relations records; monitors deadlines and logs.
• Maintains negotiation files, contract-tracking systems, CBAs, MOUs, and related records; tracks grievance filings and deadlines.
• Researches compensation, benefits, market data to support bargaining and negotiation preparation; prepares related reports.
• Coordinates with internal stakeholders and external legal or labor representatives for meetings and deadlines.
• Maintains confidential document-management and filing systems, including budget tracking and invoice processing.
• Performs other duties of a similar nature.

Skills

Confidentiality

Recordkeeping

Office software

Communication

Budget tracking

Research

Data organization

Meeting coordination

Contract management

Legal/labor relations knowledge

Education

High School diploma or equivalent

Job description

Northeast Metro 916 Intermediate School District is seeking an HR/Finance Services Assistant to provide confidential administrative support to the Human Resources and Labor Relations teams. The role involves complex scheduling, meeting coordination, travel arrangements, and maintaining confidential records in a high-trust environment.

The position requires a High School diploma or equivalent with about 4 years of related experience; HR/Finance experience is preferred.