HR/Finance Services Assistant

Northeast Metro 916 Intermediate School District; White Bear Lake (MN); In loco; USD 36.000 - 46.000; Tempo pieno

Descrizione del lavoro

Northeast Metro 916 Intermediate School District is seeking an HR/Finance Services Assistant to provide confidential administrative support to the Human Resources and Labor Relations teams. The role involves complex scheduling, meeting coordination, travel arrangements, and maintaining confidential records in a high-trust environment.

The position requires a High School diploma or equivalent with about 4 years of related experience; HR/Finance experience is preferred.

Competenze

• High School diploma or equivalent required; 4 years related experience preferred.
• Experience in Human Resources and/or Finance is preferred.

Mansioni

• Provides advanced confidential administrative support to HR and Labor Relations leadership, including scheduling, meeting coordination, travel arrangements, and confidential records.
• Prepares and maintains confidential bargaining, grievance, contract, and employee-relations records; monitors deadlines and logs.
• Maintains negotiation files, contract-tracking systems, CBAs, MOUs, and related records; tracks grievance filings and deadlines.
• Researches compensation, benefits, market data to support bargaining and negotiation preparation; prepares related reports.
• Coordinates with internal stakeholders and external legal or labor representatives for meetings and deadlines.
• Maintains confidential document-management and filing systems, including budget tracking and invoice processing.
• Performs other duties of a similar nature.

Conoscenze

Confidentiality

Recordkeeping

Office software

Communication

Budget tracking

Research

Data organization

Meeting coordination

Contract management

Legal/labor relations knowledge

Formazione

High School diploma or equivalent

Descrizione del lavoro

Application Deadline: Sunday November 22, 2026

Position Information

This position is 8 hours per day and supports the Human Resources Department. The hourly range for this position is $26.10 to $33.20, with the starting hourly rate determined based on relevant experience. This position is fully benefit eligible, please see attached for benefit information. This position requires 3 days per week in-person at our District Office in White Bear Lake, MN.

Nature of Work

The HR/Finance Services Assistant provides advanced and specialized administrative services requiring broad knowledge of the assigned department/division and a high degree of confidentiality, care, and precision. Responsibilities may include researching, organizing, maintaining, and tracking complex or sensitive information; monitoring specialized administrative processes and contractual timelines; preparing confidential documents and records; coordinating complex meetings and activities; and maintaining specialized recordkeeping and tracking systems. Position will provide confidential support for Human Resources and Labor Relations activities, including collective bargaining, negotiation preparation, grievance administration, contract administration, and sensitive employee-relations matters.

Typical Class Responsibilities

• Provides advanced confidential administrative support to Human Resources and Labor Relations leadership, including complex scheduling, meeting coordination, travel arrangements, correspondence, and confidential meeting records.
• Prepares, processes, tracks, and maintains confidential bargaining, grievance, contract, employee-relations, and related records in accordance with established procedures and timelines.
• Maintains negotiation files, proposal logs, contract-tracking systems, CBAs, MOUs, other agreements, and precedent records; monitors grievance filings and contractual deadlines.
• Researches, gathers, and organizes compensation, benefit, market, and related information to support collective bargaining and negotiation preparation; prepares related reports and documents.
• Coordinates with internal stakeholders and external legal or labor representatives regarding meetings, records, deadlines, and other assigned administrative activities.
• Maintains confidential document-management and filing systems and performs departmental administrative and financial support, including budget tracking and invoice processing.
• Performs other duties of a similar nature or level as assigned.

Training and Experience Requirements

• High School diploma or equivalent (G.E.D); and 4 years related experience.
• Human Resources and/or Finance experience preferred.

Knowledge Requirements

• Customer service principles
• English language, grammar, and punctuation
• Mathematical concepts
• Recordkeeping and report preparing principles
• Research and review techniques and principles
• Office procedures, methods, and equipment
• Confidentiality principles
• Applicable local, state, and federal laws, rules, and regulations
• Computers and related software applications
• Collective bargaining and labor-relations terminology and administrative processes
• Confidential employee-relations and labor-relations recordkeeping practices
• Contract, grievance, and deadline tracking principles
• Records-management and document-control practices for confidential information

Skill Requirements

• Providing customer service
• Maintaining records and files
• Processing information utilizing established procedures
• Conducting research and data review
• Assembling and organizing data and information
• Operating modern office equipment
• Operating a computer and applicable software applications
• Applying local, state, and federal laws, rules, and regulations
• Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
• Maintaining strict confidentiality when handling sensitive employee and labor-relations information
• Tracking multiple contractual deadlines, proposals, agreements, and related records
• Coordinating bargaining, grievance, labor-management, and other confidential meetings
• Preparing and maintaining accurate confidential meeting minutes and records
• Researching, compiling, and organizing compensation, benefit, and related information
• Communicating and coordinating with internal stakeholders and external legal or labor representatives

Physical Requirements

Positions in this class typically require: reaching, standing, walking, use of fingers, grasping, feeling, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.

Commitment to Equity

At Northeast Metro 916, equity means that everyone has access to what they need in order to learn, grow and thrive.

Northeast Metro 916 will not discriminate against individuals based on race, color, creed, religion, national origin, sex, marital status, parental status, status with regard to public assistance, disability, age or sexual orientation.