Confidential Assistant- Human Resources - Leaves Coordinator (Full-time/12 months)

Central Bucks School District; Doylestown (Bucks County); On-site; USD 48,000 - 60,000; Full time

Job summary

Central Bucks School District is seeking a Confidential Assistant in Human Resources to support the Leaves Coordinator and HR Director. The role handles confidential information and performs high-level administrative tasks across the HR department.

The position requires strong communication, organization, and computer skills, with experience in HRIS and payroll coordination. This is a full-time, 12-month role with benefits in the Administrative Services Center.

Qualifications

• Bachelor's degree preferred or equivalent in education and experience.
• Minimum of 3 years HR experience preferred.
• Excellent technology skills and proficiency with Microsoft Office.
• Must possess good interpersonal and organizational skills and be detail oriented.

Responsibilities

• Process and maintain confidential employee information within the HRIS system.
• Manage all workers' compensation claims.
• Assist with employee guidance, coordination and tracking of all leaves of absence, including FMLA, extended sick, intermittent, sabbaticals, disability, and workers compensation.
• Assist in planning and executing HR database updates for employee-related leave actions.
• Audit, process and maintain files on employment related leave documents.
• Coordinate with payroll, benefits, building administrators and appropriate supervisors to ensure timely processing of approvals and all information related to employee leaves.

Skills

Verbal communication

Written communication

Interpersonal skills

Customer service

Teamwork

Analytical thinking

Education

Bachelor's degree

Tools

Microsoft Office 365

Adobe

SharePoint

Tyler Munis

Job description

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Frontline Applicant Tracking - Central Bucks School District

Confidential Assistant- Human Resources - Leaves Coordinator (Full-time/12 months) JobID: 8041

POSITION: Confidential Assistant- Human Resources - Leaves Coordinator

LOCATION: Administrative Services Center

AVAILABLE: Exact date TBD

COMPENSATION: In accordance with Confidential Agreement

HOURS: 8:00 am - 4:30 pm
Full-time/Benefits 12 month

DESCRIPTION: The Confidential Assistant will support the Director of Human Resources and the Human Resources Department by performing a variety of confidential, high-level administrative and technical duties related to a variety of departmental functions. This position regularly handles sensitive information, which requires exercising sound judgement in safeguarding the confidentiality of this information and requires clerical and research support services and document preparation and review.

Essential Duties/Responsibilities:

• Responsible for processing and maintaining detailed and confidential employee information within the HRIS system.
• Manages all workers' compensation claims.
• Assist with employee guidance, coordination and tracking of all leaves of absence, including FMLA, extended sick, intermittent, sabbaticals, disability, and workers compensation.
• Assist in planning and executing HR database updates for employee-related leave actions.
• Audit, process and maintain files on employment related leave documents.
• Coordinate with payroll, benefits, building administrators and appropriate supervisors to ensure the timely processing of approvals and all information related to employee leaves.
• Must work as a team member and exercise good judgment, prioritize tasks, and communicate effectively orally and in writing. Excellent computer, organizational, communication, and interpersonal skills required.
• All CBSD employees areMandatedReporters under the terms of the PA Child Protective Services Law (CPSL), Section 6311. Employeesare responsible forreviewing information at: Report Child Abuse or Neglect as a Mandated Reporter | Commonwealth of Pennsylvania .
• All CBSD employees are expected to be familiar with School Board policies, including but not limited to those policies referenced in the Employee Handbook. Refer toBoardDocsat: Central Bucks School District Board Policy Manual .
• All CBSD employeesare responsible forroutinely checking their district emaildaily,M-F. Email is the district's standard method of communication and reviewing your CBSD.org email account consistentlyis an expectation of employment.
• All other duties as assigned.

REQUIREMENTS:

Education and Experience:

• Bachelor's degree preferred or equivalent in education and experience.
• Minimum of 3yearshuman resource experience preferred.
• Excellent technology skills andproficiencywith Microsoft Office.
• Mustpossessgood interpersonal and organizational skills and be detail oriented.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Must work as a team member and be able to work independently.
• Strong analytical and critical thinking skills.
• Ability to function well in a high-paced and at times stressful environment.
• Ability tomeet deadlines with severe time constraints.
• Ability to maintain confidentiality, and to exercise discretion and good judgment.

Technical Abilities:

• Skilled in Microsoft Office 365 products including Excel, Word, PowerPoint, Outlook, and Teams. Familiarity with Adobe, SharePoint, and Tyler Munis preferred
• Ability to create, manage and edit spreadsheets and varied reports
• Ability to quickly learn current and added software systems and District-based platforms

Terms Of Employment:Full-time,12 months;Salary and benefits as described in theCentral Bucks School District Personnel Practices:Confidential AssistantsAgreement.This position isdesignatedas a confidential employee under the Pennsylvania Public Employee Relations Act (PERA) and, as such, is excluded from membership in any bargaining unit. The Human Resources Confidential Assistant works in a capacity that supports labor relations and personnel administration and has regular access to confidential labor relations information and strategy.

All employment is provisional for 90 days as required by ACT 168 of 2014, enacted December 22, 2014. IF YOU ARE A NEW HIRE WITH CBSD, you must complete the ACT 168 INQUIRY FORM which is included in the New Hire Checklist. See details and instructions on the Inquiry Form.

EEO/AA/VEVRAA Employer:

The Central Bucks School District is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. The Central Bucks School District does not discriminate on the basis of disability, veteran status or any other characteristic protected by law