Conference Services Coordinator – Hybrid Events & Meetings

Innovative Driven; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Innovative Driven is seeking a Conference Services Coordinator to coordinate meetings and events for staff, lawyers, vendors, and clients at a premier global law firm in NYC. This is a full-time role with hours Monday to Friday, 10am-6pm, and rotating work-from-home Fridays.

Responsibilities include managing inquiries, greeting guests, confirming logistics with attorneys, organizing pre-conference details, arranging signage, and producing function reports.

Qualifications

• Bachelor's degree in Hospitality or relevant work experience.
• Excellent written and verbal communication skills.
• Must be extremely organized with strong time management skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, etc.
• EMS 2000 Conference Management System experience is preferred.

Responsibilities

• Coordinate meetings and events for staff, lawyers, vendors, and clients.
• Greet and escort guests to conference rooms and assist with logistics.
• Check in with attorneys and staff before meetings to confirm arrangements.
• Organize pre-conference meetings to coordinate larger events.
• Arrange signage and prepare function reports for meetings.
• Follow-up for feedback to ensure needs were met.
• Provide support to Receptionists, Operators, and Technicians as needed.
• Assist on special ad hoc projects and assignments.

Skills

Communication skills

Time management

Organizational skills

Microsoft Office

Education

Bachelor's degree in Hospitality

Relevant work experience

Tools

EMS 2000 Conference Management System

Microsoft Office Suite

Job description

Innovative Driven is seeking a Conference Services Coordinator to coordinate meetings and events for staff, lawyers, vendors, and clients at a premier global law firm in NYC. This is a full-time role with hours Monday to Friday, 10am-6pm, and rotating work-from-home Fridays.

Responsibilities include managing inquiries, greeting guests, confirming logistics with attorneys, organizing pre-conference details, arranging signage, and producing function reports.