Senior Legal Events Coordinator

Guest Services, Inc.; Washington (District of Columbia); Presencial; USD 59 000 - 72 000; Tempo integral

Resumo da oferta

Guest Services, Inc. seeks a Conference and Events Coordinator who will report to the Director of Operations and coordinate on-site firm events, group room blocks, meetings and events while balancing client needs with the property's best interests and maintaining guest service excellence.

The role requires 5 years of event planning experience, law firm marketing/ops exposure preferred, and strong skills in Microsoft Office and event management tools such as iPublish and Cvent.

Qualificações

• 5 years of experience in event planning.
• Law firm experience in marketing, operations, or events preferred.
• Excellent customer service skills.
• Excellent written and oral communication skills.
• Strong attention to detail.
• Proficiency in the Microsoft Suite.
• Experience with event management technology (iPublish and Cvent) preferred.
• Ability to work in a fast paced and demanding environment.
• Ability to work early, evening and weekend hours as needed for meetings and events.
• College degree preferred.

Responsabilidades

• Coordinate catering, entertainment, décor elements, audio and visual needs, electronic invitations, and concepts.
• Collect, maintain and process all data related to events including RSVPs, meeting agendas, and food and beverage.
• Develop themes and visual elements for events.
• Research venues and perform site visits with internal and external guests.
• Provide on-site assistance at events.
• Produce reports related to venues and event planning.
• Produce materials for events to include nametags, tent cards, menu cards, etc.
• Manage invitation lists, collect RSVPs, and create electronic invitations.
• Communicate with lawyers, clients, and business team employees on event coordination and progress.
• Maintain event budgets.
• Design floorplans and seating arrangements.
• Build and maintain strong working relationships with vendors.
• Process and record invoices for payment.
• Assist with external events when necessary.
• Stay abreast of current event trends in the meeting/event industry.
• Establish and maintain vendor relationships.
• Other duties as assigned

Conhecimentos

Event planning

Customer service

Communication

Attention to detail

Vendor management

Formação académica

College degree

Ferramentas

Cvent

iPublish

Microsoft Office

Descrição da oferta de emprego

Guest Services, Inc. seeks a Conference and Events Coordinator who will report to the Director of Operations and coordinate on-site firm events, group room blocks, meetings and events while balancing client needs with the property's best interests and maintaining guest service excellence.

The role requires 5 years of event planning experience, law firm marketing/ops exposure preferred, and strong skills in Microsoft Office and event management tools such as iPublish and Cvent.