Conference Engagement Admin Specialist (Hybrid/Remote)

American-Institute-of-Chemical-Engineers; New York (NY); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Employer-paid life insurance

Disability insurance

Paid time off

Retirement with employer matching

Flexible Spending Accounts

Pre-tax commuter benefits

Tuition reimbursement

Job summary

AIChE is seeking an Administrative Assistant to support conference development and program planning, including speaker invitations, abstract management, registration, and website updates.

The Program Coordinator will assist with AIChE’s conferences, collaborate with volunteers and staff, and help build strong relationships with professionals in the field while ensuring timely communication and efficient administrative workflows.

Qualifications

• Prior conference program organization or project management experience is a plus.
• Knowledge of current trends in conference management and chemical engineering events is a plus.

Responsibilities

• Support conference development and program planning activities.
• Coordinate speaker invitations, abstract management, and registration.
• Develop processes to improve conference administration workflows.
• Maintain and update conference webpages and CMS content.
• Assist in competitive landscape research for conferences.
• Coordinate speaker travel stipends and grant-related deliverables.
• Support projects directed by the Senior Director, Engagement Programs.

Skills

Time management

Communication

Data analysis

Attention to detail

Deadline driven

Independent / Team player

Tools

MS Outlook

MS Teams

MS Word

MS Excel

MS PowerPoint

Asana

Airtable

CMS

AI tools (ChatGPT/Claude)

Job description

AIChE is seeking an Administrative Assistant to support conference development and program planning, including speaker invitations, abstract management, registration, and website updates.

The Program Coordinator will assist with AIChE’s conferences, collaborate with volunteers and staff, and help build strong relationships with professionals in the field while ensuring timely communication and efficient administrative workflows.