Conference Programs & Engagement Coordinator (Hybrid/Remote)

American Institute of Chemical Engineers; New York (NY); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Life and disability insurance

Paid time off

Retirement plan with match

Flexible spending accounts

Commuter benefits

Tuition reimbursement

Job summary

AIChE in New York is seeking an Administrative Assistant to support the development and implementation of AIChE’s conferences, including day-to-day tasks like speaker invitations, abstract management, and website updates.

The role offers hybrid work with a NYC Global Office, competitive salary range of $65,000 to $75,000, comprehensive benefits, and opportunities to work with professionals and faculty across chemical engineering. Prior conference program experience is a plus.

Qualifications

• Excellent time management and organizational skills.
• Strong written and verbal communication.
• Ability to analyze data and present it clearly.
• Attention to detail and deadline-driven.
• Ability to work independently and in a team.

Responsibilities

• Support conference development and program planning.
• Manage speaker invitations, abstracts, and registrations.
• Update conference websites and CMS.
• Coordinate grant funding deliverables and stipends.
• Collaborate with Senior Director on engagement projects.

Skills

Time management

Communication skills

Data analysis

Attention to detail

Deadline driven

Independent work

Team collaboration

Tools

MS Outlook

MS Teams

MS Word

MS Excel

PowerPoint

Asana

Airtable

CMS

ChatGPT

Claude

Job description

AIChE in New York is seeking an Administrative Assistant to support the development and implementation of AIChE’s conferences, including day-to-day tasks like speaker invitations, abstract management, and website updates.

The role offers hybrid work with a NYC Global Office, competitive salary range of $65,000 to $75,000, comprehensive benefits, and opportunities to work with professionals and faculty across chemical engineering. Prior conference program experience is a plus.