Conference Center & Events Coordinator

Sidley Austin (TX) LLP; Houston (TX); On-site; USD 43,000 - 66,000; Full time

Benefits offered by this job

Bonus eligibility

Comprehensive benefits

Job summary

Sidley Austin LLP in Houston is seeking a Conference Center Coordinator to assist in the successful operation of the conference center and deliver outstanding hospitality service to internal and external clients. You will back up the front desk, manage room scheduling, catering orders, and event setups to meet host specifications.

You will coordinate with IT, facilities, and other internal teams while maintaining a calm, professional demeanor under pressure.

Qualifications

• High School Diploma or GED is required.
• Minimum 2 years of catering, conference center, or event planning experience.
• Proficiency in Microsoft Office Word and other Firm software.
• Able to work on multiple tasks simultaneously.
• Able to maintain composure in a high pressure environment.
• Strong customer service orientation.
• Flexibility in daily work schedule to accommodate Conference Center and front desk requirements.
• Able to work overtime as needed.
• Professional demeanor.
• Able to accept responsibility and take initiative.

Responsibilities

• Assist in operation of Conference Center and deliver outstanding hospitality service to clients.
• Back up receptionist as needed.
• Conduct frequent walkthroughs to ensure rooms are clean, stocked, and ready for the next meeting.
• Assist with catering setup, breakdown, and room configurations per request.
• Assist with ordering catering/coffee supplies and maintain inventory.
• Assist with after-hours conference center events as needed.
• Coordinate service requests with other in-house departments.
• Use room scheduling system to assign conference rooms and coordinate with reception/office services.
• Follow up with hosts to confirm details and gather missing information.
• Validate parking for visitors.
• Schedule and confirm conference room reservations.
• Assist with inter-office and external events as required.
• Assist with food service and daily orders from catering and vendors.

Education

High School Diploma or GED

2+ years catering/conference center/event planning

Microsoft Office Word and Firm software

Multitasking

Customer service orientation

Work under pressure

Flexibility in daily schedule

Overtime availability

Professional demeanor

Initiative and accountability

Tools

Microsoft Office Word

Firm software

Job description

Sidley Austin LLP in Houston is seeking a Conference Center Coordinator to assist in the successful operation of the conference center and deliver outstanding hospitality service to internal and external clients. You will back up the front desk, manage room scheduling, catering orders, and event setups to meet host specifications.

You will coordinate with IT, facilities, and other internal teams while maintaining a calm, professional demeanor under pressure.