Conference Services Coordinator

Consilio LLC; Tacoma (WA); On-site; USD 42,000 - 62,000; Full time

Job summary

Consilio LLC, a leading global professional services law firm, is seeking an organized administrator to manage conference room operations, meetings, and client events. You will coordinate scheduling, catering, and guest reception while collaborating with facilities and guest services to support daily office activities.

The ideal candidate has 1+ year in hospitality or event coordination, strong customer service and communication skills, and proficiency with Microsoft Office.

Qualifications

• 1+ year in hospitality, event coordination, office services, or administrative work.
• Strong customer service and communication skills.
• Highly organized with strong attention to detail.
• Comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate conference room scheduling, setup, and meeting logistics.
• Manage catering orders and ensure meetings and events run smoothly.
• Welcome visitors and provide exceptional customer service.
• Partner with facilities, technology, and guest services teams to support daily operations.
• Monitor meeting spaces to ensure they are stocked, organized, and presentation-ready.
• Provide basic meeting technology support and assist with special events.

Skills

Hospitality

Event coordination

Customer service

MS Office

Multitasking

Attention to detail

Tools

Microsoft Office

Job description

Join a leading global professional services law firm where you'll be the go-to person for conference room operations, meetings, and client events. This is a great opportunity for someone with hospitality, administrative, or event coordination experience who enjoys creating exceptional experiences and keeping things running smoothly. No two days will be the same. You'll coordinate everything from VIP client meetings to large-scale events while partnering with teams across the office.

Key Responsibilities:

• Coordinate conference room scheduling, setup, and meeting logistics.
• Manage catering orders and ensure meetings and events are executed seamlessly.
• Welcome visitors and provide exceptional customer service.
• Partner with facilities, technology, and guest services teams to support daily operations.
• Monitor meeting spaces to ensure they are stocked, organized, and presentation-ready.
• Provide basic meeting technology support and assist with special events.

Qualifications

• 1+ years of hospitality, event coordination, office services, or administrative experience.
• Strong customer service and communication skills.
• Highly organized with strong attention to detail.
• Comfortable managing multiple priorities in a fast-paced environment.
• Proficient with Microsoft Office and workplace technology.
• Professional, proactive, and solution-oriented approach.

Ideal backgrounds: Hospitality, hotel operations, conference services, workplace experience, reception, event coordination, or office administration.