Condo Portfolio Manager — Swampscott

First Realty Management; Swampscott (MA); On-site; USD 90,000 - 95,000; Full time

Benefits offered by this job

Sign-on Bonus

Paid Vacation

Holidays

PTO/Personal leave

401(k) plan

Health Insurance

Vision Insurance

Dental Insurance

Life Insurance

Short-Term Disability

Long-Term Disability

Flexible spending accounts

Transportation expense accounts

Job summary

First Realty Management is seeking a Condominium Portfolio Manager in Swampscott, MA. This full-time role oversees multiple condominium communities, ensuring efficient operations, strong resident relations, and effective board communication.

The ideal candidate has 3–5+ years in condo management, a solid understanding of condo documents, and is proficient with Vantaca. Competitive benefits and professional growth opportunities are offered by a family-owned firm.

Qualifications

• 3–5+ years of condo management experience.
• Bachelor's degree preferred.
• Experience with Vantaca preferred.
• Excellent resident relations and board liaison skills.
• Strong written and verbal communication.

Responsibilities

• Ensures efficient operation of condominium communities within established guidelines.
• Provides superior customer service to residents, condominium owners/board members.
• Drafts and completes annual budgets following both company and client guidelines.
• Prepares monthly board packages, attends monthly meetings, and completes requested action items between board meetings.
• Works with subcontractors to maintain the properties.
• Provides administrative support for the properties.
• Responds to resident requests in a timely, efficient, and courteous manner.
• Effectively utilizes all company software (Vantaca) for storage, processing work orders, vendor contracts, meeting minutes, board packages, unit owner communication, as well as software for invoice processing.
• Completes weekly site visits to all properties within the assigned portfolio.

Skills

Resident relations

Condo documents

Communication skills

Leadership

Judgment

Condo management

Education

Bachelor's degree

Tools

Vantaca

Job description

First Realty Management is seeking a Condominium Portfolio Manager in Swampscott, MA. This full-time role oversees multiple condominium communities, ensuring efficient operations, strong resident relations, and effective board communication.

The ideal candidate has 3–5+ years in condo management, a solid understanding of condo documents, and is proficient with Vantaca. Competitive benefits and professional growth opportunities are offered by a family-owned firm.