Condition Report Writer

Colonial Group; Oklahoma City (OK); On-site; USD 21,000 - 34,000; Full time

Job summary

Colonial Group is seeking a Certified Condition Report Writer to inspect vehicles at receipt, identify damages, and complete the Vehicle Condition Report with photos and data entry. You will coordinate with management and staff to ensure a smooth auction experience and resolve discrepancies, while complying with safety guidelines.

Requirements include 1 year in car auction or related experience, strong organizational and communication skills, and a valid driver's license.

Qualifications

• 1 year of car auction industry experience is preferred or required.
• Proven organizational and multitasking abilities in a fast-paced environment.
• Strong communication and interpersonal skills with buyers, sellers, and staff.
• Attention to detail for accurate vehicle information and documentation.
• Familiarity with auction procedures, terminology, and documentation.
• Valid driver's license with clean driving record.

Responsibilities

• Inspect vehicles at receipt to identify damage, missing parts, and mechanical problems.
• Document vehicle condition by completing the Vehicle Condition Report (VCR), taking photos, and data entry.
• Communicate with management and staff to ensure a seamless auction experience and resolve discrepancies.
• Ensure compliance with auction procedures, policies, and safety guidelines.
• Perform other duties such as locating and moving vehicles, starting or jump‑starting as needed.
• Perform additional duties as assigned.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Job description

Who we are looking for:

The Certified Condition Report Writer completes vehicle condition report to identify damage, missing parts, and mechanical problems.

What you will need:

• Identify damage, missing parts, and mechanical problems by inspecting all customer vehicles at time of receipt; interior, exterior, odometer reading, trunk area, engine compartment, noting any damage or repair to frame, paint or other, engine noise, AC/heater operation, radio, tire condition, etc.
• Document vehicle condition by completing appropriate Vehicle Condition Report (VCR), taking digital pictures and computer data entry in a timely manner, preparing for in lane and online sales.
• Communicate effectively with management and other staff members to facilitate a seamless auction experience and resolve any issues or discrepancies.
• Ensure compliance with auction procedures, policies, and safety guidelines, taking necessary actions to maintain a secure working environment.
• Performs other related duties as assigned including but not limited to locating and moving vehicles, starting and/or jump‑starting vehicles, etc.
• Perform additional duties as assigned.

What you will need:

• 1 year of car auction industry experience.
• Demonstrated organizational and multitasking skills, with the ability to manage multiple tasks simultaneously in a fast‑paced environment.
• Proven communication and interpersonal skills, with the ability to interact professionally with buyers, sellers, and other staff members.
• Attention to detail and ability to accurately verify and record vehicle information.
• Familiarity with auction procedures, terminology, and documentation.
• Valid driver's license with a clean driving record.
• Must be able to work in auction lot setting, including moving for most of the day.

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