Company Vehicle Liaison

Seneca Resources Company, LLC; Lincoln (AL); On-site; USD 51,577,000 - 74,501,000; Full time

Job summary

Seneca Resources Company, LLC is seeking an administrator to support a vehicle fleet and related support activities. You will inspect vehicles, manage mileage and maintenance records, schedule services with dealerships, coordinate with security, HR, and associates, and maintain fleet records in Agile systems.

The role involves updating paperwork for license plates, registrations, and insurance, coordinating with bodyshops, and assisting with end-of-life vehicle processes.

Qualifications

• Must have basic Microsoft software knowledge (Excel, Word, PowerPoint).
• Ability to learn new computer systems (Lotus Notes, Outlook, credit card systems).
• Must be willing to work outside ~4 hours/day, clean and drive vehicles.
• Strong communication and organizational skills are required.
• Excellent driving history.

Responsibilities

• Inspect vehicles and record mileage, maintenance, cleanliness, and wear.
• Prevent lot rot by driving and recording vehicles bi-monthly.
• Support company vehicle accidents as needed.
• Schedule service requests with outside dealerships.
• Coordinate scheduled services/issues with security.
• Schedule service requests with associates.
• Review completed services from prior day against the dealership’s listing.
• Support the local administration and human resources team with administrative tasks related to the associates.
• Understand the process of renewing lease, pool and departmental vehicle tags annually.
• Ensure proper paperwork is obtained for annual Mfg tag renewals (affidavits for Secretary of State / Bonds / Certificate of Liability).
• Coordinate accident reports.
• Scheduling of estimates with Bodyshop and repair appointments.
• Update fleet system, print paperwork for associates.
• Meet with associates to sign paperwork and ensure accuracy.
• On occasion, pick up plates from BMV and transfer plates between states.
• Coordinate replacement of license plates, registrations, insurance and keys.
• Coordinate with associates and their HR rep. to ensure timely and accurate lease vehicle service.
• Vehicle program – assist with ordering vehicles, inputting new profiles and dependent information into Agile system and overall maintenance.
• Maintain lease vehicle records, update Agile as lease vehicles are returned.
• Support vehicle end of life processes.
• Department vehicle swaps: interface with Dept. Managers to meet business needs.
• Understand how pool car list is maintained, changes, replacements, history.
• Transfer plates from states as needed.
• Track/file pool car agreements (Security updates / ADM files).
• Signing for and delivering packages / mail.

Skills

Microsoft Excel

Microsoft Word

PowerPoint

Tools

Lotus Notes

Outlook

Credit Card Systems

Job description

Responsible for various administration tasks related to company vehicles and or other support activities.

Responsibilities:

• Inspecting vehicles and recording mileage, maintenance, cleanliness, excess wear and tear.
• Prevent lot rot by driving and recording vehicles on bi-monthly basis
• Support company vehicle accidents as needed
• Schedule service requests with outside Dealership
• Coordinate scheduled services / issues with security
• Schedule service requests with associates
• Review completed services from prior day against the dealership’s listing
• Support the local administration and human resources team with administrative tasks related to the associates
• Understand the process of renewing lease, pool and departmental vehicle tags annually.
• Ensure proper paperwork is obtained for annual Mfg tag renewals (ie. affidavits for Secretary of State / Bonds / Certificate of Liability)
• Coordination of accident reports
• Scheduling of estimates with Bodyshop
• Scheduling of repair appointments
• Update fleet system, print paperwork for associates
• Meet with associates to sign paperwork and ensure accuracy
• On occasion, pick up plates from BMV
• Coordinate replacement of license plates. registrations, insurance and keys.
• Coordinate with associates and their appointed HR rep. to ensure timely and accurate lease vehicle service. Anticipate and solve scheduling issues.
• Vehicle program - assist eligible associates with ordering vehicles, inputting new profiles and dependent information into Agile system and overall maintenance.
• Maintain lease vehicle records, update
• Agile as lease vehicles are returned
• Support vehicle end of life processes
• Department vehicle swaps. Initiate interaction with Dept. Managers to understand their business need and ensure these needs are met.
• Understand how pool car list is maintained (changes, mileage, replacement vehicles, history, etc.).
• Transfer plates from states as needed.
• Track / file pool car agreements (Security updates / ADM files)
• Signing for and delivering packages / mail
• Inspection on returned cars
• Assist with shipment requests
• Track and make sure tolls are paid

Qualifications:

• Basic Microsoft knowledge (excel, word, PowerPoint)
• Ability to learn new computer systems (lotus notes, outlook, credit card systems)
• Must be willing to work outside ~4 hours/day, clean & drive vehicles
• Strong communication and organizational skills are required.
• Excellent driving history

About Seneca Resources:

Seneca Resources is a client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Virginia, Alabama, Georgia, Florida and Texas that service clients throughout the United States.

We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.