Loaner Fleet Manager / Mobile Operations Service Advisor

Zimbrick Inc; Madison (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Zimbrick, Inc. in Madison, WI is seeking a Fleet Operations Coordinator to oversee the daily dispatch and tracking of a 60+ vehicle loaner fleet across two service locations. The role emphasizes reliability and customer-focused service.

You will drive program evolution, enforce rigorous documentation, and coordinate with leadership to enable seamless pick-up and delivery for maintenance and repairs. Experience with telematics, DMS software, and dealership operations is required.

Qualifications

• 3+ years in fleet maintenance lifecycle tracking and preventive maintenance scheduling.
• 3+ years in damage and liability process control with check-in/out inspections.
• 3+ years in telematics and asset tracking using GPS dashboards.
• 3+ years in dealer management systems and loaner software (CDK, Reynolds & Reynolds, Dealerware, TSD).
• 3+ years in scale management with 60+ vehicles.
• 3+ years in fleet logistics or rental management.
• 3+ years in automotive dealership operations and service department workflows.

Responsibilities

• Oversee daily dispatch, tracking, and coordination of a 60+ vehicle loaner fleet across two service locations.
• Maintain compliance with operational processes and vehicle auditing standards.
• Partner with leadership to evolve the loaner program into a customer pick-up and delivery service for maintenance and repairs.
• Enforce thorough documentation for check-outs, maintenance schedules, inspections, and damage accountability.
• Identify efficiency gains and scalability opportunities for future dealership service operations.

Skills

Fleet Management

Scheduling & Dispatch

Documentation

Auditing & Compliance

Process Improvement

Strategic Planning

Team Collaboration

Tools

CDK

Reynolds & Reynolds

Dealerware

TSD

GPS Tracking

Job description

Job Details

Posting Details

• Posted on September 12, 2026

Locations

Showing 1 location

• Madison, WI 53713, USA
• Hybrid
• Travel Required : Yes
• SERV
• Full-Time
• Requisition #: LOANE001988
• Supervisor : Richard Baker

Description

Key Responsibilities

• Fleet Management
  • Oversee the daily dispatch, tracking, and logistical coordination of a 60+ vehicle loaner fleet across two service locations.
• Auditing & Compliance
  • Maintain strict adherence to established operational processes, program compliance, and regular vehicle auditing standards.
• Program Evolution
  • Partner with leadership to transition the current loaner program into a seamless customer pick-up and delivery service for vehicle maintenance and repairs.
• Process Adherence
  • Enforce strict documentation for vehicle check-outs, maintenance schedules, condition inspections, and damage accountability.
• Continuous Improvement
  • Take a long-term view of service operations to identify efficiency gains, scale logistics, and adapt to the next generation of dealership service expectations.

Qualifications & Requirements

• Attention to Detail
• Rigorous precision in tracking fleet assets, scheduling, and documentation.
• Demonstrated ability to audit operational workflows
• Manage program guidelines and maintain policy adherence.
• Strict commitment to following and refining established standard operating procedures.
• A strategic, long-term perspective focused on program scalability and modernizing customer convenience options.

Work Shift Schedule

• Base Schedule is flexible with primary coverages required on weekdays from 9:00 a.m. to 6:00 p.m.
• Flexibility is essential to accommodate shifting operational demands and the future rollout of our pick-up and delivery services.

SEO Key Words

• Service Loaner Appointment Coordinator
• Courtesy Transportation Specialist
• Client Mobility Coordinator
• Guest Services Vehicle Coordinator
• Loaner Program Administrator
• Loaner Fleet Manager
• Service Fleet Manager
• Fleet Operations Coordinator
• Vehicle Asset Coordinator
• Courtesy Vehicle Administrator
• Automotive Fleet Supervisor
• Dealership Logistics Coordinator
• Service Transportation Manager
• Ground Mobility Supervisor
• Fleet Dispatcher
• Mobile Service Supervisor
• At-Home Service Lead
• Field Service Coordinator
• Valet Service Lead
• Mobile Operations Lead
• Logistics and Service Intake Lead
• Direct-to-Consumer (D2C) Service Lead
• On-Demand Service Supervisor
• Connected Service Lead

Travel Required

Yes . Two locations: 1601 W. Beltline Hwy 53713 & 430 Grand Canyon Drive 53719

Qualifications

Experience

Required

• 3 years: Fleet Maintenance Lifecycle Tracking - A working knowledge of preventive maintenance scheduling (oil changes, tire rotations, state inspections, and recalls).
• 3 years: Damage and Liability Process Control - Experience enforcing strict check-in/check-out inspection protocols. They must have a track record of handling accident claims, verifying driver's licenses and auto insurance verifications, and managing toll/traffic violation processing.
• 3 years: Telematics and Asset Tracking - Familiarity with GPS tracking or telematics dashboards used to monitor vehicle locations, mileage accumulation, idle times, and diagnostic trouble codes (DTCs) remotely is essential for this position.
• 3 years: Dealer Management Systems (DMS) & Loaner Software - Proficiency in automotive software (such as CDK, Reynolds & Reynolds, or specialized loaner tracking platforms like Dealerware or TSD). Applicants must know how to tie a loaner car directly to an active repair order, track keys, and manage automated agreements.
• 3 years: Scale Management - Experience handling a fleet of at least 30 to 50+ vehicles simultaneously. Managing 5 cars is vastly different from managing 60+; the latter requires automated tracking, strict scheduling, and systematic quality control.
• 3 years: Fleet Logistics or Rental Management Background - Prior experience managing a commercial rental fleet or a mid-to-large corporate vehicle fleet is highly transferable. Experienced applicants understand asset utilization, turn-around times, and the economics of depreciation versus maintenance.
• 3 years: Automotive Dealership Experience - Applciants must understand how a fixed-operations service department functions. They need to know how service advisors operate, how repair orders (ROs) flow, and how the loaner fleet directly impacts Customer Pay (CP) and Warranty CSI (Customer Satisfaction Index) scores.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.