Company Vehicle Liaison

Seneca Resources; Lincoln (AL); On-site; USD 35,000 - 50,000; Full time

Job summary

Seneca Resources in Lincoln, AL, is seeking a Company Vehicle Liaison to manage administration tasks related to the company vehicle fleet and support the local HR team. The role requires coordinating service, scheduling with dealerships, and maintaining accurate vehicle records in Agile systems.

You will liaise with associates, managers, and external vendors to ensure timely service, proper paperwork, and compliant vehicle renewals, with occasional plate transfers and end-of-life processes.

Qualifications

• Excellent customer service skills.
• Excellent time management skills.
• Basic Microsoft knowledge: Excel, Word, PowerPoint.
• Ability to learn new computer systems (Lotus Notes, Outlook, credit card systems).
• Willing to work outside ~4 hours/day, clean and drive vehicles.
• Strong communication and organizational skills.
• Excellent driving history.

Responsibilities

• Inspect vehicles and record mileage, maintenance, cleanliness, and wear and tear.
• Schedule service requests with outside Dealership and associates.
• Coordinate with security for services and issues.
• Update fleet system and print paperwork for associates.
• Meet with associates to sign paperwork and ensure accuracy.
• Coordinate license plates, registrations, insurance and keys.
• Transfer plates between states and manage pool car agreements.
• Sign for and deliver packages/mail and inspect returned cars.

Skills

Excellent customer service

Excellent time management

Strong communication

Organizational skills

Willing to work outside

Driving history

Ability to learn new computer systems

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Lotus Notes

Outlook

Credit card systems

Job description

Position Description

Responsible for various administration tasks related to company vehicles and or other support activities.

Position Title: Company Vehicle Liaison
Location: Lincoln, AL
Position Status: Fulltime

Responsibilities

• Inspecting vehicles and recording mileage, maintenance, cleanliness, excess wear and tear.
• Prevent lot rot by driving and recording vehicles on bi-monthly basis
• Support company vehicle accidents as needed
• Schedule service requests with outside Dealership
• Coordinate scheduled services / issues with security
• Schedule service requests with associates
• Review completed services from prior day against the dealership’s listing
• Support the local administration and human resources team with administrative tasks related to the associates
• Understand the process of renewing lease, pool and departmental vehicle tags annually.
• Ensure proper paperwork is obtained for annual Mfg tag renewals (ie. affidavits for Secretary of State / Bonds / Certificate of Liability)
• Coordination of accident reports
• Scheduling of estimates with Bodyshop
• Scheduling of repair appointments
• Update fleet system, print paperwork for associates
• Meet with associates to sign paperwork and ensure accuracy
• On occasion, pick up plates from BMV
• Coordinate replacement of license plates. registrations, insurance and keys.
• Coordinate with associates and their appointed HR rep. to ensure timely and accurate lease vehicle service. Anticipate and solve scheduling issues.
• Vehicle program - assist eligible associates with ordering vehicles, inputting new profiles and dependent information into Agile system and overall maintenance.
• Maintain lease vehicle records, update
• Agile as lease vehicles are returned
• Support vehicle end of life processes
• Department vehicle swaps. Initiate interaction with Dept. Managers to understand their business need and ensure these needs are met.
• Understand how pool car list is maintained (changes, mileage, replacement vehicles, history, etc.).
• Transfer plates from states as needed.
• Track / file pool car agreements (Security updates / ADM files)
• Signing for and delivering packages / mail
• Inspection on returned cars
• Light vehicle detailing
• Assist with shipment requests
• Track and make sure tolls are paid

Qualifications

• Excellent customer service skills
• Excellent time management skills
• Basic Microsoft knowledge (excel, word, PowerPoint)
• Ability to learn new computer systems (lotus notes, outlook, credit card systems)
• Must be willing to work outside ~4 hours/day, clean & drive vehicles
• Strong communication and organizational skills are required.
• Excellent driving history

About Seneca Resources

Seneca Resources is a client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Virginia, Alabama, Georgia, Florida and Texas that service clients throughout the United States.

We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.