Company Vehicle Liaison

Seneca Resources LLC; Lincoln (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Seneca Resources LLC is seeking a Company Vehicle Liaison in Lincoln, AL. This full-time role handles administration for company vehicles, fleet records, and coordination with dealerships and HR partners.

Responsibilities include vehicle inspections, mileage logging, scheduling services, and maintaining fleet documentation. The role requires strong customer service, time management, and the ability to drive and work outdoors several hours daily.

Qualifications

• Excellent customer service skills are required.
• Excellent time management skills are required.
• Basic Microsoft Office knowledge (Excel, Word, PowerPoint).
• Ability to learn new computer systems (Lotus Notes, Outlook, credit card systems).
• Must be willing to work outside ~4 hours per day, clean and drive vehicles.
• Strong communication and organizational skills are required.
• Excellent driving history is required.

Responsibilities

• Inspect vehicles and record mileage, maintenance, cleanliness and wear and tear.
• Drive and record vehicles bi-monthly to prevent lot rot.
• Support vehicle accidents as needed and coordinate service requests with dealerships.
• Coordinate services and issues with security and associates; update fleet system and paperwork.
• Coordinate renewal of annual vehicle tags and paperwork for dealer and state filings.
• Assist with end-of-life vehicle processes and fleet swaps; transfer plates and registrations as needed.
• Sign for and deliver packages/mail; inspect returned cars; light detailing and shipment support.

Skills

Customer service

Time management

Microsoft Office

Learning new systems

Driving

Communication

Organization

Driving history

Operating vehicles outside daily hours

Tools

Lotus Notes

Outlook

Credit card systems

Job description

Back Company Vehicle Liaison
Administrative Lincoln , AL Contract 1790100344957 Sep 22, 2026

Position Title:Company Vehicle Liaison

Location:Lincoln, AL

Position Status:Fulltime

Position Description:

Responsible for various administration tasks related to company vehicles and or other support activities.

Responsibilities:

• Inspecting vehicles and recording mileage, maintenance, cleanliness, excess wear and tear.
• Prevent lot rot by driving and recording vehicles on bi-monthly basis
• Support company vehicle accidents as needed
• Schedule service requests with outside Dealership
• Coordinate scheduled services / issues with security
• Schedule service requests with associates
• Review completed services from prior day against the dealership’s listing
• Support the local administration and human resources team with administrative tasks related to the associates
• Understand the process of renewing lease, pool and departmental vehicle tags annually.
• Ensure proper paperwork is obtained for annual Mfg tag renewals (ie. affidavits for Secretary of State / Bonds / Certificate of Liability)
• Coordination of accident reports
• Scheduling of estimates with Bodyshop
• Scheduling of repair appointments
• Update fleet system, print paperwork for associates
• Meet with associates to sign paperwork and ensure accuracy
• On occasion, pick up plates from BMV
• Coordinate replacement of license plates. registrations, insurance and keys.
• Coordinate with associates and their appointed HR rep. to ensure timely and accurate lease vehicle service. Anticipate and solve scheduling issues.
• Vehicle program - assist eligible associates with ordering vehicles, inputting new profiles and dependent information into Agile system and overall maintenance.
• Maintain lease vehicle records, update
• Agile as lease vehicles are returned
• Support vehicle end of life processes
• Department vehicle swaps. Initiate interaction with Dept. Managers to understand their business need and ensure these needs are met.
• Understand how pool car list is maintained (changes, mileage, replacement vehicles, history, etc.).
• Transfer plates from states as needed.
• Track / file pool car agreements (Security updates / ADM files)
• Signing for and delivering packages / mail
• Inspection on returned cars
• Light vehicle detailing
• Assist with shipment requests
• Track and make sure tolls are paid

Qualifications:

• Excellent customer service skills
• Excellent time management skills
• Basic Microsoft knowledge (excel, word, PowerPoint)
• Ability to learn new computer systems (lotus notes, outlook, credit card systems)
• Must be willing to work outside ~4 hours/day, clean & drive vehicles
• Strong communication and organizational skills are required.
• Excellent driving history

About Seneca Resources:

Seneca Resources is a client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Virginia, Alabama, Georgia, Florida and Texas that service clients throughout the United States.

We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.
#ID