Community Property Manager — HOA Operations & Leadership

KW PROPERTY MANAGEMENT AND CONSULTING; Fort Myers (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

KW Property Management & Consulting seeks an experienced Property Manager to liaise between clients, KW Property Management & Consulting staff, and the Association Board. You will manage and operate communities, ensure timely, professional service, and supervise on-site teams while maintaining financial oversight.

Key duties include budgeting for the association, reviewing monthly financials, maintaining records, and ensuring compliance with contracts and regulations.

Qualifications

• Must have a strong working knowledge of customer service principles and practices.
• Ability to read, analyze, and interpret technical procedures, leases, regulations, or documents with a similar degree of complexity.
• Must be proficient and working knowledge of Microsoft Office Applications.
• Must have a Florida CAM license.
• Must have a valid FL Driver's license.
• Some locations will require bi-lingual in English and Spanish.

Responsibilities

• Demonstrate a positive, professional and client-oriented attitude about the company with coworkers, residents, owners, clients and the public; constantly strive for improvements in work process and results to better meet client's expectations.
• On assigned properties, act as the company's primary coordinator to assure that the company’s efforts fully meet and exceed contractual property management obligations.
• Prepare annual budget for the association.
• Analyze and distribute monthly financial statements including operating variances from budget, cash management and strategies for collection of receivables.
• Maintain complete and accurate property files and records, according to department systems, with an emphasis on documentation for future reference. Coordinate with headquarters support staff on management company procedures for processing and distributing information. Provide prompt, detailed and accurate general status reports on all properties assigned.
• Supervise on-site team members. Develop specifications and continually evaluate service needs and performance in all areas of maintenance and management. Encourages staff to behave in a professional manner and comply with company’s safety standards. Motivates staff to work as a team.
• Establish and maintain collaborative working relationships between departments, with coworkers and particularly with other members of a project team. Prepare for team meetings, in advance, and act as chairperson for the meeting.
• Acquires and maintains current knowledge of state and regulatory agency statutes and each client’s community documents, policies, and procedures.
• Initiates contact with new resident representatives to coordinate the move-in process, provides an introduction and orientation to the staff and building, reviews available services, and reviews the building rules and regulations.
• Sets and adheres to the highest standards of performance and instills them in the staff by personal follow-up to insure that the service is being delivered.
• Responds to phone calls and correspondence in a timely and professional manner.
• Maintain a professional relationship with the BOD, Unit Owners, and vendors.
• Ability to run a BOD meeting when necessary according to Roberts Rules of Order.
• Creates a management report, which depicts an update on administrative items, a financial overview, actual condition of the property, progress of specific projects, and makes clear and concise recommendations.
• Prepares professional presentations of reports, action plans, budgets, bid analysis, etc.
• Supports the KWPM's GREAT values, philosophy, goals and adheres to KWPM policies.
• Organizes time effectively and successfully balances the competing demands of multiple projects.
• Attends monthly Manager's meeting.
• Maintain and uploads all documents into the management support systems accurately and update accordingly.
• Monitors contracts regularly. Evaluate and negotiate all contracts effectively. Ensure all vendors provide a certificate of insurance naming the Association and KW Property Management as additional insured and certificate holder. Obtain copy of all business licenses from vendors. Update all documents accordingly.
• Maintain accurate records, files and communication pertinent to the Association office. Organizes all files and policies as per the company’s standards.
• Update Association communication regularly – Update menu boards, prepare Association newsletter, update Association web-site.
• Processes violations, work orders, architectural control applications, lease applications, and sale applications regularly on a monthly basis as required.
• Possesses all knowledge of assets cash balances and availability of funds for projects. Cash flow management for capital improvement.
• Monitors aging report, timely legal action, and updated collection module on a timely basis.
• Keeps up to date equipment maintenance logs, inventory, and update preventive maintenance manual quarterly.

Skills

Communication Proficiency

Business Acumen

Customer/Client Focus

Decision Making

Financial Management

Results Driven

Supervisory Responsibility

Bilingual English/Spanish

Education

Florida CAM license

Florida Driver's license

Tools

Microsoft Office

Job description

KW Property Management & Consulting seeks an experienced Property Manager to liaise between clients, KW Property Management & Consulting staff, and the Association Board. You will manage and operate communities, ensure timely, professional service, and supervise on-site teams while maintaining financial oversight.

Key duties include budgeting for the association, reviewing monthly financials, maintaining records, and ensuring compliance with contracts and regulations.