Community Operations & Events Coordinator

Spirit League; Los Altos (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Congregation Beth Am in Los Altos Hills, California, seeks an Administrative Coordinator to provide essential administrative and operational support. The role acts as a liaison between the congregation’s 3,000+ members, clubs, and staff, ensuring smooth information flow and timely task execution across programs and events.

The ideal candidate has a Bachelor’s degree or equivalent, at least two years of admin experience, and strong proficiency with Microsoft Office and Google tools.

Qualifications

• Bachelor's degree or equivalent experience and education.
• At least two years of administrative, office, or internship experience.
• Demonstrated organizational skills to track and complete tasks with deadlines.
• Ability to monitor own work and ensure accuracy of results.
• High proficiency with Microsoft Office Suite and Google equivalents (PowerPoint, Word, Excel).
• Ability to coordinate schedules and events and provide tech assistance.

Responsibilities

• Organize room reservations and schedules, rentals, manage communications, maintain records and assist with projects.
• Manage scheduling for group meetings with staff and use digital scheduling tools.
• Provide admin support for large events, including catering logistics.
• Coordinate with Facilities Manager for event setups and staff coverage.
• Create event layouts and timelines as needed.
• Oversee linen laundry pickups and deliveries for events.
• Collaborate with other office tasks and cross-train with staff.
• Provide basic technology assistance to congregants and help with sign-in and event navigation.
• Manage facility reservations, answer inquiries and collect payments.
• Ensure security is scheduled for appropriate campus events.
• Greet visitors and staff in person and by phone, directing inquiries appropriately.
• Support smooth event functioning with minor tech setups.
• Manage congregant room requests through forms and systems.
• Collaborate with Membership for new member onboarding.
• Perform other duties as assigned.

Skills

Organizational skills

Communication

Customer service / member liaison

Problem solving

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Google Workspace

Google Meet / Teams / Zoom

Job description

Congregation Beth Am in Los Altos Hills, California, seeks an Administrative Coordinator to provide essential administrative and operational support. The role acts as a liaison between the congregation’s 3,000+ members, clubs, and staff, ensuring smooth information flow and timely task execution across programs and events.

The ideal candidate has a Bachelor’s degree or equivalent, at least two years of admin experience, and strong proficiency with Microsoft Office and Google tools.