Community Office Coordinator: Admin & Events Specialist

Sun Communities & Sun Outdoors; Ruskin (FL); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

401(k) Plan with employer matching

Employee Assistance Program

Identity Theft Insurance

Team Member Discounts on travel, merch

Site Rent Discounts for team members

Paid sick leave

Paid holidays, bereavement, jury duty

Job summary

Sun Communities & Sun Outdoors seeks an Office Coordinator to manage routine office tasks, support community events, and assist with resident communications. The role requires strong customer service, organization, and experience with property management tools.

The position involves processing payments, maintaining records, coordinating rentals, and supporting marketing efforts for community homes and events. A valid driver’s license is required and on-site work is expected.

Qualifications

• 2 years in administrative experience required
• 6 months in property management office experience preferred
• Excellent written and verbal communication skills required
• Strong customer service skills required
• Excellent problem solving skills required
• Intermediate computer proficiency required

Responsibilities

• Greets residents and guests and routes issues to the Community Manager
• Prepare and distribute resident communications and notices
• Process payments, deposits, and fees in Yardi and reconcile records
• Complete and reconcile monthly and activity reports
• Handle general admin tasks: phones, typing, copying, faxing, filing
• Coordinate clubhouse rentals and process rental fees
• Maintain stocked office supplies and place orders as needed
• Make collection calls for rent payments and route delinquency files
• Assist with move-ins/move-outs and related paperwork
• Support community relations events and planning
• Assist with marketing materials for homes and events
• Refer sales prospects to the Community Manager and log data in Yardi
• Assist with inventory checks and show homes to prospects

Skills

Excellent written and verbal comms

Strong customer service

Problem solving

Intermediate computer skills

Professional appearance

Valid driver's license

Education

High School Diploma or GED

Tools

NetSuite

Job description

Sun Communities & Sun Outdoors seeks an Office Coordinator to manage routine office tasks, support community events, and assist with resident communications. The role requires strong customer service, organization, and experience with property management tools.

The position involves processing payments, maintaining records, coordinating rentals, and supporting marketing efforts for community homes and events. A valid driver’s license is required and on-site work is expected.