Engineering Admin Assistant II - Operations & Budget Support

Decatur; Decatur (AL); Hybrid; USD 35,000 - 52,000; Full time

Job summary

Decatur is seeking an Administrative Assistant II - Engineering to provide administrative support for department operations in a city office setting. This role handles phones, visitors, payroll data entry, requisitions, and budget-related tasks to keep engineering activities running smoothly.

The position requires a high school diploma or equivalent, 3+ years of related experience, and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent required.
• 3+ years of related experience preferred.
• Proficient with Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Knowledge of modern office practices and procedures.
• Knowledge of city policies and departmental procedures.
• Knowledge of computers and job-related software programs.

Responsibilities

• Answers telephone and greets visitors; provides information and assistance; directs calls; provides copies of requested documents.
• Forwards and/or responds to email and other correspondence.
• Enters department payroll information; prepares payroll reports; maintains leave balances.
• Prepares requisitions for purchase orders; orders supplies and makes purchases.
• Assists in managing the department budget and in preparing budget reports.
• Maintains vendor files and records.
• Prepares and maintains a variety of spreadsheets.
• Updates ADEM and Stormwater Management reports.
• Processes accounts receivable for State of Alabama road projects.
• Makes copies of engineering plans.
• Prepares monthly reports to reconcile general ledger accounts and to ensure budgetary compliance.

Skills

Customer service

Prioritization & organization

Oral & written communication

Adaptability

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Decatur is seeking an Administrative Assistant II - Engineering to provide administrative support for department operations in a city office setting. This role handles phones, visitors, payroll data entry, requisitions, and budget-related tasks to keep engineering activities running smoothly.

The position requires a high school diploma or equivalent, 3+ years of related experience, and proficiency in Microsoft Office.